Parents' Guide to Commencement 2013
Sunday, April 28
AWARDS CEREMONY FOR OUTSTANDING STUDENTS: 2:00 p.m. in Foy Lecture Hall, South Campus. Academic prizes are awarded, students in honor societies and students conducting honors projects will be recognized. Refreshments follow the ceremony, which lasts approximately 45 minutes. There is no limit to the number of people who may attend.
Wednesday - Friday, May 8 - 10
SENIOR SEND-OFF: A brochure describing the events and a registration form is sent to parents around mid-March. It is also sent to each graduating senior at their campus mail box, unless we have been notified to send it elsewhere. You may also register and pay for all Senior Send-Off events through the commencement website.
Friday, May 10
SENIOR BREAKFAST AND REHEARSAL: 9:00 a.m. in Johnston Hall - There will be a continental breakfast for graduating seniors. Immediately following the breakfast at 10:00 a.m. there will be a rehearsal for Commencement, also in Johnston Hall. This will take approximately 1 ½ hours.
BACCALAUREATE: 5:00 p.m. in Central Moravian Church. This service will last approximately one hour. Wearing their caps and gowns, graduates will assemble in Foy Hall at 4:15 p.m. (or inside the church if it is raining). The doors of Central Moravian Church will be opened to parents and guests at 4:15 p.m.
DISABILITY ACCESS: It is strongly recommended that people with mobility issues enter Central Moravian Church at the back of the church, where there are no steps. Directions: Coming down Main Street from the North Campus of the College, cars should make a left on Market Street and turn at the next right onto Heckewelder Place. For those vehicles equipped with a handicapped placard, there is limited handicapped parking on Heckewelder Place directly behind the church. For vehicles not equipped with a handicapped placard, after discharging passengers, cars should continue to Church Street (which is one-way, therefore you must turn right). Turn left on Main Street to go to the parking lot.
PARKING: Parking will be available under the Hill-to-Hill Bridge, which is at the bottom of Main Street, below the church, on your right.
SHUTTLE SERVICE: You may park your car in one of the Main Street campus parking lots and take the shuttle bus to Central Moravian Church. (A map showing campus parking lots is available on-line.) Buses will depart from the HUB entrance beginning at 3:30 p.m. and return there after the service.
SENIOR SOIREE AND DINNER DANCE: Immediately following Baccalaureate there will be a reception, dinner and dance in Johnston Hall for graduates, their families, and guests. Please see the Senior Send-Off brochure or commencement website for details. Reservations are required by April 29. This is a very popular event and tickets sell out quickly. This is not a formal affair, but people usually dress as if they were going to a fine restaurant.
Saturday, May 11
CAP AND GOWN BUFFET BREAKFAST: A breakfast will be held for graduates and their guests between 7:00 and 9:30 a.m. Reservations and payment are required for this event. Information and registration will be available online.
COMMENCEMENT CEREMONY: 10:00 a.m. on the soccer field behind the HUB (weather permitting). Graduates assemble and robe in the ARC in Johnston Hall beginning at 9:00 a.m. The processional will begin promptly at 9:40 a.m. The ceremony lasts approximately 2 hours. Seating is provided and there is no limit to the number of guests who may be invited, provided the event is outside. See “rain passes” section below.
RAIN PASSES: In the event of rain, the limited seating capacity in Johnston Hall will necessitate admission rain passes for Commencement. Each graduate will receive 4 passes with their cap and gown. If more passes are needed, they should ask fellow graduates for their unused passes or ask at the HUB desk, where a limited amount of extra passes will be available.
Should the ceremony be held indoors, there will also be closed circuit, large screen TV viewing in various rooms in the HUB. This will be a much more comfortable environment for young children and the elderly, who will have easy access to rest rooms and refreshments. For those who cannot come to campus, there will be a live telecast which will begin 15 minutes before the ceremony. The following address will access the telecast: http://ustream.tv/channel/moravianlive.
If you are unsure whether the ceremony will be held inside or out, please call the Weather Hotline at 610-625-7995. The location announcement will be posted on Saturday at 6:30 a.m. on Moravian’s website.
PARKING: All of the College’s parking lots will be open to guests. Campus police will be available to assist with directions and traffic control.
PEOPLE WITH LIMITED MOBILITY: It is strongly recommended that those with mobility issues be dropped off at the HUB entrance. Vehicles equipped with a handicapped placard may the park in lot K (Laurel St & Orchard St), lot J (HUB lot) and overflow on Monocacy St between Locust St. & Laurel St. Those without handicapped placards should proceed to the parking lots or street parking then at the conclusion proceed back to pick up in front of the HUB. Seating for the handicapped is on the HUB portico and is limited to the handicapped person and two others. It also strongly recommended that those with difficulty walking not attempt to go down the grassy hill on to the soccer field.
PHOTOGRAPHS:The College has arranged for a professional photographer to take a picture of each graduate as they receive their diploma. The company will contact you after the ceremony to ask if you would like to purchase the photo.
VIDEOTAPE: A professional company will videotape the entire commencement ceremony and make it available for purchase. Orders may be placed on-line at https://secure.moravian.edu/media/commencement/.
RECEPTION: Light refreshments will be served immediately after the ceremony. Tables will be set up on the 1742 circle between the HUB and Reeves Library or, in the event of rain, at various locations in the HUB.
LEGACY RECEPTION: Immediately following commencement all legacy graduates are invited to have their photo taken with their Moravian alumni family member(s) at the outdoor amphitheatre at the south end of Reeves Library.
SPECIAL ACCOMMODATIONS: Moravian College encourages persons with disabilities to participate in all of its programs and activities. If you need any type of accommodation or have questions about the physical access provided for any of the Commencement-related events, please contact campus safety (610-861-1421) at least one week prior to the event.
NEWSPAPER ANNOUNCEMENT: Unless a student has submitted a release form to the Public Relations Department, we cannot send an announcement about their graduation to their hometown newspaper. The form is available at www.moravian.edu/hometown. Some newspapers are no longer publishing the names of graduates in print. They do, however, put them on their web site.
YEARBOOK: All graduates receive a copy of The Benigna. They will be sent to the permanent address of May graduates in August. August graduates will receive theirs in October.
HELPFUL CAMPUS TELEPHONE NUMBERS:
610 861-1336 (Senior Week activities and reservations)
610 861-1421 (parking, special needs and emergencies)
610 861-1485 (gowns, announcements, gifts)
610 625-7880 (newspaper announcement)
610 861-1348 (general questions)
610 625-7995 or 610 861-1300 or website
NOTE: A letter directing parents to Moravian’s commencement website is sent around mid-March and is based on a computer list of potential graduates. If in doubt about their graduation status, students should verify their qualifications for graduation with the Institutional Registrar or the Dean of Curriculum and Academic Programs, both in Monocacy Hall.