Financial Aid Office
The primary responsibility for financing the cost of education rests with students and their families. Moravian assists by granting financial aid to those who qualify and by providing information on other sources of financial assistance and payment options.
Financial aid is assistance given to students to help meet educational costs: tuition and fees, books and supplies, room and board, transportation, and miscellaneous expenses.
The financial aid staff works closely with students and their families to address their financial circumstances. The office provides counseling on financial-aid matters, documents students' eligibility for financial aid, administers endowed scholarships, and maintains information about sources of aid, including updates on state and federal programs.
Moravian awards financial aid on the basis of financial need and academic achievement and promise. Need-based financial aid is awarded to help bridge the gap between the cost of a student's education and a family's demonstrated ability to pay, which is calculated from information provided on the financial aid application. Financial aid that is not need-based, such as a merit scholarship, is based on information provided by students on their application for admission. Awards may include one or both forms of aid. All awards must be applied toward educational expenses.
To provide an equitable distribution of aid and to serve what it deems to be the best interest of its students, the College packages financial-aid awards. The package may consist of grants and/or scholarships, loans, employment, or any combination thereof. Grants and scholarships are funds that need not be repaid. Educational loans are usually low-interest funds that accrue little or no interest while a student attends college on at least a half-time basis. Such loans must be repaid, with payments usually commencing six months following the last date of attendance or a drop below half-time enrollment. Student employment provides opportunities for students to earn money through a campus job or community service.
The College also believes in the principle of self-help. Students are expected to save a portion of their summer and vacation earnings for college expenses.
The purpose of the Federal Work-Study Program is to broaden the range of worthwhile job opportunities, including participation in community-service activities, for students who need income to help meet the costs of education at Moravian. Federal funding pays a portion of the student's salary, and the institution supports the remaining portion.
Those who are granted work-study awards must be enrolled in a minimum number of courses each term, must make measurable progress toward completion of an identified course of study, and must be eligible for continuance at the College.
The Federal Work-Study Program requires that students be paid on an hourly basis. Work-study students are considered temporary employees of the College and, as such, are not eligible for the regular employee benefits of group insurance, retirement, vacation leave, sick leave, or holiday pay. Students are usually not permitted to work more than 10-12 hours per week and may not work at any time when they have scheduled classes, labs, or exams. The number of hours of work available to students may be affected by employment opportunities on campus and the number of students seeking employment.
Students who are officially a part of the Athletics Department, band, or other campus-sponsored programs may not work during a scheduled practice, game, or event. Opportunities are also provided for students to earn Federal Work-Study Program money through approved community-service jobs.
Application forms for renewal of financial aid typically are available in early January and must be completed in time to be processed and returned to the Financial Aid Office no later than April 15. Those applying for Pennsylvania State Grants must do so before May 1 by filing the Free Application for Federal Student Aid (FAFSA). It is the student's responsibility to make certain that these forms are filed each year. In the event that family financial circumstances change because of loss of income, illness, or any other reason, the Financial Aid Office should be contacted immediately.
Financial Aid Eligibility
To be eligible to receive financial aid, students must:
- Be citizens or permanent residents of the United States or eligible noncitizens. (College scholarships may be awarded to international students who hold an appropriate visa.)
- Be enrolled in a degree program.
- For most types of aid, be undergraduates who have not attained a bachelor's degree. Teacher-certification and graduate students may be eligible for federal loans.
- For most Moravian-funded aid, be full-time day students.
- Not owe an overpayment of any federal or state educational grant or loan nor be in default on any educational loan unless satisfactory arrangements have been made to repay or otherwise resolve the overpayment or default. Students must notify the school if they owe an overpayment or are in default.
- Be registered with the Selective Service System (if required).
- Have completed required financial aid applications, met eligibility criteria, and furnished required documentation. Deadlines and criteria vary depending on type of aid.
- Be in good standing in accordance with the standards of academic
progress set forth in the College's policy on financial aid.
Withdrawal from the College or other change in enrollment may affect students' eligibility for financial aid. It is the students' responsibility to verify the effect that any change in enrollment will have on financial aid eligibility. For more information, see the appropriate sections on "dropping courses" or "withdrawal from College" under Academic Policies and Regulations or contact the Financial Aid Office.
Financial Aid and Academic Progress
Colleges and universities are required to establish minimum standards of satisfactory academic progress for students receiving federally funded financial aid. Satisfactory academic progress for financial-aid purposes must consider a standard of academic achievement, a minimum number of course units for which the student has enrolled and a maximum number of terms to complete degree requirements.
Qualitative Standards. To remain eligible to receive federal and institutional financial aid, Moravian College students must achieve the following academic standards: a 1.50 cumulative QPA for up to 11.99 attempted course units; 1.80 after 12 attempted course units; 2.00 after 16 attempted course units. The standard to be applied to a continuing student applying for financial aid for the first time will be determined by the number of course units that the student has scheduled at the time the student first receives financial aid.
Quantitative Standards. To continue receiving federal, state, and institutional financial assistance, a full-time student (enrolled in 3 or more course units per term) must successfully complete a minimum of 6 course units each academic year. A half-time student (enrolled in 1.50-2.75 course units per term) must complete a minimum of 3 course units each academic year to be eligible. Though full- or part-time students are not required to maintain continuous enrollment to remain eligible for financial aid, students returning after a period of time will have their records and eligibility reviewed before financial aid is granted. Work taken in summer session or other special sessions, if granted regular academic credit, may be counted toward the required number of course units in either the preceding or following academic year but not both. Failed courses and course withdrawals do not count as completed courses.
Time Allowed to Complete Degree Requirements. Full-time students are expected to complete degree requirements within a maximum of 10 regular terms. Special sessions (e.g., summer sessions) are not counted in the 10 terms, though special-session courses completed do count toward the 32 units required for graduation and are counted in determining satisfactory academic progress. Some financial-aid programs have an eight-term limit. To graduate in four years (eight terms), a student receiving financial aid must complete four courses each term. Any course withdrawals or failures must be made up in special sessions or, with the permission of the dean of curriculum and academic programs, by scheduling a fifth course in the regular term(s).
Evaluation of Eligibility. An evaluation of a student's academic standing and progress to determine federal, state, and institutional financial-aid eligibility is made at the end of each academic year. Students who do not meet the standards for minimum satisfactory academic progress will be notified in writing that they will be ineligible for aid for the next academic term. Students who achieve the minimum standards in the next term may petition the director of financial aid to have their aid reinstated for the following term.
Appeals Process. Students may appeal the discontinuation of financial aid if failure to meet the standard was the result of an undue hardship, such as the death of a relative, the student's injury or illness, or other special circumstances. An appeal must be written and submitted to the director of financial aid within three weeks from the date of the student's notification letter and must include evidence that supports the claim of mitigating circumstances. Appeals will be reviewed by the director of financial aid, the vice president for enrollment, and one other member of the administration. If an appeal is granted, the student will receive one semester of probation in which his/her aid will be reinstated. He or she must have achieved satisfactory academic progress by the end of the probationary period; otherwise he or she will be ineligible for aid in the following term. The probationary period may be extended if the student, working with the Academic Affairs Office, has developed a plan to achieve satisfactory academic progress within a specified amount of time. If the appeal is denied, financial aid will be reinstated only after the student achieves the minimum standards.
Students' decisions to withdraw from courses after the term begins may affect their ability to complete at least six courses during the academic year as required by the Financial Aid Academic Progress policy. It is the students' responsibility to contact the Financial Aid Office to verify the effect that any change in courseload will have on financial-aid eligibility.
Student Financial Aid Rights
Students have the right to know:
- What financial assistance is available, including information on all federal, state, and institutional financial-aid programs.
- Deadlines for application for all financial-aid programs.
- The cost of attending the institution and the College's refund policy.
- Criteria used by the institution to select financial-aid recipients.
- How the College determines financial need, including the weight of tuition and fees, room and board, travel, books and supplies, personal and miscellaneous expenses, etc., in any student's budget.
- Resources (such as parental contribution, other financial aid, personal assets, etc.) considered in the calculation of need.
- How much of the student's financial need, as determined by the institution, has been met.
- The breakdown of various programs in the student-aid package. Those dissatisfied with the provisions of the package may request reconsideration of the award.
- What portion of the financial aid must be repaid and what portion is grant aid. If the aid is a loan, students have the right to know the interest rate, the total amount that must be repaid, the repayment procedure, the length of time allowed to repay the loan, and when repayment is to begin.
- How the College determines satisfactory academic progress and what happens if such progress is not made.
Student Financial Aid Responsibilities
It is students' responsibility to:
- Review and consider all information about the College's program of study and attendant requirements before enrolling.
- Complete all application forms accurately and submit them on time to the proper office or agency.
- Complete the application for student financial aid accurately. Errors can result in delays in the delivery of financial aid. Intentional misreporting of information for federal financial aid is a criminal offense and is subject to penalties under the U.S. Criminal Code.
- Submit in full any additional documentation, verification, corrections, or new information requested by either the Financial Aid Office or the agency to which the application is submitted.
- Read and understand all forms before signing them, and retain copies.
- Accept responsibility for all signed agreements.
- Notify loan providers of changes in name, address, or College status.
- Perform the work agreed upon after accepting a work-study award.
- Comply with deadlines for application and reapplication for aid.
- Comply with College refund policies and procedures.
The Financial Aid Office is located in Colonial Hall. 610 861-1330.