World Wide Web Policy

The institution provides access to the Internet, including access to the World Wide Web, as part of the resources designed to enhance and support its educational mission. Use of the Internet includes dissemination as well as collection of information. The institution, its various departments and organizations, and its faculty members, administrators, staff members, and students may create electronic pages on the World Wide Web to disseminate information relevant to their role in the institution's mission.

The quality of information published through institutional means plays an important part in maintaining the reputation of Moravian College and Moravian Theological Seminary. This policy sets minimal standards that are meant to ensure that information published electronically is visually attractive and well written and follows the same high standards as other forms of published information.

Policy

Pages should follow good web design practice and conform to current HTML standards. Content of all electronic pages must conform to existing local, state, and federal laws (including copyright laws) and must not contain links to other pages or computers in violation of those laws. Pages found to be in violation (including pages with links to pages or computers in violation) will be subject to disconnection. Pages that contain malicious code will be subject to disconnection and appropriate legal action. Pages that interfere with or provoke activity that interferes with the primary mission of the institution will be subject to disconnection.

Web pages may exist at three levels:

  • Official institutional pages, maintained by the institutional web manager. These include the institutional home page, the first page encountered by anyone logging on to Moravian's site, and any dependent pages which pertain to the institution, its major divisions, or its functions and policies as a whole. Official pages may carry a statement of official status.
  • Departmental or organizational pages, maintained by an entity consisting of more than one individual and reflecting that entity's activities, policies, and information. These may include academic or administrative departments, student organizations, or other units having a recognized collective purpose. Each electronic page must indicate that it is a departmental or organizational page and contain a statement of authorial responsibility. The e-mail address must be activated for e-mail feedback.
  • Personal pages, maintained by individual faculty members, administrators, staff members, or students, reflecting the maker's interests, activities, and information. Institutional resources may not be used to create webpages for personal financial gain or for business activities. Photographs published in official institutional publications are protected by photographers' copyrights and restricted to official use; they may not be republished in personal pages without permission. Each electronic page must contain a statement of authorial responsibility and an indication that it is a personal page. The e-mail address must be activated for e-mail feedback.

The following are examples of statements that indicate the type of page, contain a statement of authorial responsibility, and contain an e-mail address:

  • This official Moravian page is maintained by webmaster@moravian.edu.
  • This departmental page is maintained by the History Department of Moravian College, history@moravian.edu.
  • This organizational page is maintained by United Student Government of Moravian College, usg@moravian.edu.
  • This personal page is maintained by John X. Doe, doej@moravian.edu.

The following statement must appear on all personal pages and all student organizational pages: "The views expressed on this page are the responsibility of [name of individual or organization] and do not necessarily reflect Moravian College or Moravian Theological Seminary policies or official positions."

Responsibilities

The director of public relations, the College's web manager, and a representative of CIT's networking team will share the responsibilities of the institutional webmaster, maintain official institutional pages, and determine the structure of links between various elements of the institution's website.

Department heads will be responsible for the content of departmental pages and organization presidents for organizational pages. Heads of departments and organizations may designate a member to be the coordinator for their pages.

Individual faculty members, administrators, staff members, and students will be responsible for the content of personal pages.

The web manager will provide links from the institutional home page to departmental, organizational, and individual pages; monitor currency of updates; and replace or cancel links to outdated information.

The Web Policy Group, composed of representatives from the Public Relations Office, CIT, other appropriate departments, and a student, will provide oversight regarding web-related issues on campus and will review and change policy, procedures, or the structure of institutional pages as needed. The group will also review the content of departmental and organizational pages and offer technical assistance.

The Public Relations Office, in conjunction with the Web Policy Group, will evaluate and revise this policy for currency, take questions regarding this policy, forward complaints of policy violations to the appropriate offices, prepare and maintain style-and-content guidelines for construction of webpages, and evaluate and revise campus publishing procedures.

All authors of webpages (whether institutional, departmental, organizational, or personal) will observe copyright regulations, all local, state, and federal laws and Moravian policies, and follow standards of design and content that befit the public image of Moravian College and Moravian Theological Seminary.

The World Wide Web by its nature is a means of communicating with the world outside the institution. Authors of webpages mounted on equipment operated by the institution are expected to recognize that they are representatives of the institution. In the spirit of academic freedom, web authors are not prohibited from expressing themselves as individuals, but the institution reserves the right to impose reasonable standards of conduct when the use of its facilities is involved. Webpage authors are cautioned to consider the seriousness of their actions and consequences of those actions before engaging in activities that might harm others or result in direct or indirect censure of Moravian College or Moravian Theological Seminary or harm the institution's reputation as a center of learning.