Parents' Guide to Commencement 2014
Saturday, April 26
AWARDS CEREMONY FOR OUTSTANDING STUDENTS: 2:00 p.m. in Prosser Auditorium. Academic prizes are awarded, students in honor societies and students conducting honors projects are recognized. Refreshments follow the ceremony, which lasts approximately 45 minutes. There is no limit to the number of people who may attend. Doors will open at 1:15 p.m. Guests can park in Lots A, F, J, and K. Please refer to our on-line campus map accessed through moravian.edu/campusmaps.
Wednesday - Friday, May 7 - 9
SENIOR SEND-OFF: A brochure describing the events and a registration form will be sent to parents in early April, and to each graduating senior at his or her campus mail box, unless we have been notified to send it elsewhere. You may also register and pay for all Senior Send-Off events through www.moravian.edu/studentlife/commencement. For questions regarding these events, please contact Anisa Albertson, 610-861-1336 or firstname.lastname@example.org.
Friday, May 9
COMMENCEMENT REHEARSAL: 10:00 a.m. in Johnston Hall - There will be a commencement rehearsal for all graduates. This will take approximately 1 ½ hours.
SENIOR BRUNCH AND SLIDESHOW: 11:30 a.m. in Marketplace Café. This brunch is for undergraduate students who have registered for Senior Sendoff events.
BACCALAUREATE: 5:00 p.m. in Central Moravian Church. This service will last approximately one hour and is open to graduates, families, and guests. Wearing their caps and gowns, graduates will assemble in Foy Hall at 4:15 p.m. (or inside the church if it is raining). The doors of Central Moravian Church will be opened to parents and guests at 4:15 p.m.
DISABILITY ACCESS: It is recommended that people with mobility issues enter Central Moravian Church at the back of the church, where there are no steps. Directions: Coming down Main Street from the North Campus of the College, cars should make a left on Market Street and turn at the next right onto Heckewelder Place. After discharging passengers, cars should continue to Church Street (which is one-way, therefore you must turn right). Turn left on Main Street to go to the parking lot.
PARKING: Parking will be available under the Hill-to-Hill Bridge, which is at the bottom of Main Street, below the church, on your right.
SHUTTLE SERVICE: You may park your car in one of the Main Street campus parking lots and take the shuttle bus to Central Moravian Church. (A map showing campus parking lots is available on-line.) Buses will depart from the HUB entrance beginning at 3:30 p.m. and return there after the service.
SENIOR SOIREE AND DINNER DANCE: Immediately following Baccalaureate there will be a reception, dinner and dance in Johnston Hall for graduates, their families, and guests. Please see the Senior Send-Off brochure for details. Reservations are required by April 28. This is a very popular event and tickets sell out quickly. This is not a formal affair, but people usually dress as if they were going to a nice restaurant.
Saturday, May 10
CAP AND GOWN BUFFET BREAKFAST: A breakfast will be held for graduates and their guests between 7:00 and 9:30 a.m. Reservations and payment are required for this event. Information and registration will be available online.
COMMENCEMENT CEREMONY: 10:00 a.m. on the soccer field behind the HUB (weather permitting). Graduates assemble and robe in the ARC in Johnston Hall beginning at 9:00 a.m. The processional will begin promptly at 9:40 a.m. The ceremony lasts approximately 2 to 2 ½ hours. Seating is provided and there is no limit to the number of guests who may be invited, provided the event is outside. See “rain passes” section below.
RAIN PASSES: In the event of heavy rain, the limited seating capacity in Johnston Hall will necessitate admission rain passes for Commencement. Each graduate will receive 4 passes with his or her cap and gown. If more passes are needed, students should ask fellow graduates for any unused passes. There will be no other way for graduates to obtain extra passes.
Unless there is a downpour or thunder and lightning, the Commencement ceremony generally continues outside. If rain is expected, please come prepared (umbrella, raincoat, etc.). Should the ceremony be held indoors, there will also be closed circuit, large screen TV viewing in various rooms in the HUB. This will be a much more comfortable environment for young children and the elderly, who will have easy access to rest rooms and refreshments. For those who cannot come to campus, there will be a live telecast which will begin 15 minutes before the ceremony. The following address will access the telecast: http://ustream.tv/channel/moravianlive.
If you are unsure whether the ceremony will be held inside or out, please call the Weather Hotline number: 610 625-7995. The location announcement will be posted on Saturday by 6:30 a.m. on Moravian’s website and the hotline.
PARKING: All of the College’s parking lots will be open to guests, although some may be designated as handicapped parking only. Campus police will be available to assist with directions and traffic control. Please leave ample time to find parking and get to commencement.
PEOPLE WITH LIMITED MOBILITY: It is strongly recommended that those with mobility issues be dropped off at the HUB entrance. Handicapped parking will be available in Lots K and J. Please see our campus map for directions. Seating for the handicapped is on the HUB portico and is limited to the handicapped person and two others. It is also strongly recommended that those with difficulty walking not attempt to go down the grassy hill on to the soccer field (quad).
PHOTOGRAPHS: The College has arranged for a professional photographer to take a picture of each graduate receiving his or her diploma. The company GradTrak will contact you after the ceremony to ask if you would like to purchase the photo.
DVD OF CEREMONY: A professional company will videotape the entire commencement ceremony and make it available for purchase. Orders may be placed on-line at moravian.edu/commencement/DVD.
SALE OF ROSES: Bouquets of roses are available for pre-purchase or cash and carry on commencement day. All proceeds from this sale benefit the Crime Victims Council of the Lehigh Valley, a nonprofit, United Way agency. Orders may be placed on-line at www.moravian.edu/commencement/roses.htm.
RECEPTION: Light refreshments will be served immediately after the ceremony. Tables will be set up on the PPHAC patio (across from the HUB) or, in the event of rain, at various locations in the HUB.
LEGACY RECEPTION: Immediately following commencement all legacy graduates are invited to have their photo taken with their Moravian alumni family member(s) at the outdoor amphitheatre at the south end of Reeves Library.
SPECIAL ACCOMMODATIONS: Moravian College encourages persons with disabilities to participate in all of its programs and activities. If you need any type of accommodation or have questions about the physical access provided for any of the Commencement-related events, please contact campus safety (610-861-1421) at least one week prior to the event.
NEWSPAPER ANNOUNCEMENT: Unless a student has submitted a release form to the Public Relations Department, we cannot send an announcement about his or her graduation to a hometown newspaper. The form is available at www.moravian.edu/hometown. Some newspapers are no longer publishing the names of graduates in print. They do, however, put them on their web site.
YEARBOOK: All graduates receive a copy of The Benigna. It will be sent to the permanent address of May graduates in August. August graduates will receive theirs in October.
HELPFUL CAMPUS TELEPHONE NUMBERS:
610 861-1336 (Senior Week activities and reservations)
610 861-1421 (parking, special needs and emergencies)
610 861-1485 (gowns, announcements, gifts)
610 625-7880 (newspaper announcement)
610 861-1348 (general questions)
610 625-7995 or 610 861-1300 or website
NOTE: A letter directing parents to Moravian’s commencement website was sent on or around April 1st and was based on a computer list of potential graduates. If in doubt about their graduation status, students should verify their qualifications for graduation with the Registrar or the Dean of Curriculum and Academic Programs.