There is very limited testing available at the Accessibility Services Center (ASC) at this time. Availability to take exams in the ASC office is on a first come, first serve basis and priority is given to students currently registered with ASC. We require a minimum of 7 days advance notice and all documentation must be submitted in advance in order to take the exam in the ASC office. if you have questions about testing accommodations, email firstname.lastname@example.org.
It is optimal for students to take their exams in a location close to their faculty members, so they have the same opportunity to ask questions and receive clarification from the professor as the rest of the class. The ASC encourages faculty to arrange for accommodated exams within their departments.
If faculty members cannot make testing arrangements within their department, students may arrange to take their exams in the Accessibility Services Center. The Center has limited seating and availability. We encourage students to schedule all quizzes, exams, mid-terms, and final exams as soon as possible.
Once the professor receives the student's letter of accommodations, they can do the following:
- The professor and student should discuss the testing details and create a plan to provide accommodations at least two weeks before the exam date. The ASC does not need to be involved in this decision.
- When the professor and student cannot agree on providing exam accommodations, the student should email email@example.com to notify ASC of the intent to take the examination in the testing space.
- The student and professor must complete the Exam Request Form and submit it to firstname.lastname@example.org at least one week prior to an exam, and 2 weeks prior to midterms and final exams.
- Once the ASC staff receives the request for a testing room and the Exam Request Form, the ASC staff will send confirmation emails to the student and professor.
- The ASC staff will work with the student to set the exam date and time. Should the student have back-to-back classes during the scheduled exam time, the ASC will work with the student and professor to find a mutually convenient exam day. There are circumstances when the student may not be able to take the exam on the same day as the rest of the class, and the ASC will work with the student and professor to find an alternate exam time for the student.
Common Testing Accommodations
- Extended time (1.5 or 2)
- Having extended testing time is one of the most commonly used testing accommodations.
- Faculty can easily individualize the amount of testing time on online learning platforms. For more instructions, contact the Instructional Technology team to learn how to extend times on exams.
- For students who receive time and a half (1.5), multiply the total amount of minutes you are giving the exam to take the quiz or exam by 1.5. For students who receive double-time, multiply the total amount of minutes by 2. For example, for a 70-minute exam, a student who gets an accommodation of time and a half should be given 105 minutes (or 1 hour 45 minutes) to complete the exam. A student who receives double-time should have 140 minutes (or 2 hours 20 minutes) to complete an exam.
- In situations where students have back-to-back classes, the exam may need to be administered at another time or location to avoid disrupting class-time learning.
- Sometimes it seems necessary to move a student mid-exam to provide extended time. However, it can be somewhat disruptive to the student's thought process and adversely affect their test performance. We recommend consulting with the student to discuss what would work best for them.
- If there is a concern with scheduling an exam, either the student or the ASC staff will contact the professor. Faculty and students will collaborate to find a mutually agreed-upon solution. We encourage students to notify the ASC if additional support is needed.
- Distraction-Reduced testing location
- While no environment is distraction-free, a low-distraction environment is a testing locale with minimal interruptions and little noise. Smaller classrooms with few students or a quiet office would be suitable.
- It is essential to discuss the proposed testing environment with the student to determine the appropriateness of the testing environment. Some suggestions are to use a quiet room or office and schedule the student's test when an appropriate space is available.
- Students should assume that they will be taking their exams with a small group of students in the testing room.
- We encourage professors to consider structuring flexibility into exams. For example, the student can take the exam anytime before 11:59 p.m. on Monday, September 19.
- Allow Student to Take a Break During an Exam
- Due to a student's medical condition, they may need to take breaks during an exam. Breaks during exams should not impact their testing time. Therefore, the timer should stop, and the professor should allow them to take their approved break.
- If you or the student have concerns about how this will work, please contact the ASC.
- Use of a 4-Function Calculator
- Calculators may be an appropriate academic accommodation depending on class course objectives and the skill assessed. The ASC will discuss this accommodation individually with each professor.
- Proctoring Software
- Some students may have issues or concerns when faculty use proctoring software in a testing environment. If there are concerns about this accommodation, please contact the ASC.
The Proctoring Exam Process
- Exams begin when listed on the confirmation email and on the Google Calendar invitation that students and faculty receive. Exams will start on time.
- Students should arrive 5 to 10 minutes before the exams start. Students who come early for exams notice a decrease in anxiety levels and allows time to set up their testing area.
- Should you arrive late for your exam, your end time will remain the same.
- Students who arrive later than 15 minutes after the testing time will not start the exam until the ASC has had a chance to consult with the professor and obtain instructions on how to proceed.
- Students should bring all needed testing materials with them, such as a pencil, eraser, calculator (if permitted), notes/textbooks (if allowed), etc.
- For test security, the ASC staff will ask all students to remove their smart devices, including watches, and anything else that could violate the academic code of conduct from their person.
- When professors proctor exams for their students, they maintain control over the exam, and the students can access the professor during the test. Additionally, some students may feel they are at a disadvantage if they cannot ask questions during exams as their peers can do. The ASC recommends that students test as close to the professor as possible.
- Professors should email their exams to email@example.com or drop them off on the first floor of Monocacy Hall a minimum of 24 hours before the exam time.
- Professors should indicate what the ASC should do with the completed exam:
- Scan and email it to the professor and send the original document to their office through campus mail.
- Pick up the exam.
- The exam will be on the computer and does not need follow-up.
- Professors must provide contact information, preferably a phone number and email address, so that the ASC staff can contact them if students have questions during the exam.
- Professors should indicate what materials they are allowing the class to use during the exam. Some examples may include textbooks, notes, equation sheets, calculators, computers, etc.
Google Calendar Invitations
- Faculty: Google Calendar invitations are not invitations to proctor exams in our office. Rather, they remind professors to send their quizzes/exams to our office 24 hours before the exam time. Please accept the invitation so that the calendar reminder will be on your calendar.
- Students: The Google calendar invitation is also a reminder for the student. Be sure to accept the Google calendar invitation to remind the student to come to our office at the scheduled time.
- Schedule Changes: Changes in schedules happen all the time. However, we must know when there are changes in exam dates and/or times. Please let us know as soon as possible if there are any changes to make the appropriate accommodations.
- Regardless of the accommodation for a student’s testing environment, all students will be expected to adhere to the academic code of conduct.
- The ASC commits to providing a secure testing environment.
- The ASC proctors exams to ensure academic honesty.
- The ASC stores exams in a locked office.