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Student Development

Frequently Asked Questions

If you or someone you know have been invited to participate in Moravian’s Student Conduct Process, you may have a number of questions and concerns. We have compiled some frequently asked questions along with answers to help assist through this process. If you don't find the information you are looking for, don't hesitate to contact us at 610-861-1503.

I received an email notification about a meeting with Student Development Staff, what should I expect?

If contacted to meet with a Case Administrator from our office, you may be asked to participate in one of the following types of meetings below: 

  • Student Development Meeting: You may have been in involved in an incident that may not violate College Policy but is of concern and could potentially lead to future violations. This meeting is an educational conversation to help encourage choices that will lead you to success and prevent problematic behaviors and decision-making. This does not become part of your record.
  • Student Conduct Meeting: You are being alleged to have violated a Community Standard. The meeting provides you an opportunity it share information and your perspective on what occurred. Based upon the information provided from the initial report and the meeting, a decision on whether or not you are responsible for the policy violation(s) will be made by a Case administrator or referred to a Discipline Review Committee (DRC). View outline of the CONDUCT PROCESS. If you are found responsible for a violation, this will become part of your educational record.  

Why am I being contacted about an incident that happened off-campus?

All students and student organizations of Moravian College are held accountable to the Student Code of Conduct. By choosing to become a member of Moravian College, you represent the College both on- and off-campus, and are making decisions that not only impact you but other members of your community. Specifically, the Code applies to behavior that occurs off-campus if that behavior is determined by the College to:

  • Present a danger or threat to the health or safety of self or others, including any behavior that may violate the College's Respect for Self Community Standard
  • Infringe on the rights or property of self or others
  • Breach the peace and/or cause social disorder
  • Be detrimental to the educational mission and/or interests of the College

What happens if I do not attend a Student Conduct Meeting or Discipline Review Committee Hearing?

Students may choose not to attend a Student Conduct Meeting or Discipline Review Committee (DRC) hearing. In such cases, the Case Administrator or DRC will proceed in making a determination on the case based solely on the information provided at the meeting. You will receive a letter with the outcome and, if sanctions were assigned, you will be responsible for completing those sanctions.

What are my rights as a responding party?

A list of Responding rights may be found here.

What happens if my advisor cannot attend my conduct meeting? Can I have the meeting rescheduled?

Student Conduct Meeting and DRC hearings will be scheduled such that they do not conflict with your academic schedule. Your advisor's schedule will not typically be considered a reason to reschedule a meeting. You are permitted to replace your advisor with another person at any point in the process and are encouraged to have a backup support person identified. 

Will my parent/guardian be notified if I am found responsible for violating College policy?

In most cases, parent(s) and/or guardian(s) are not notified of conduct violations. If you are under 21 years and found responsible for a drug and/or alcohol violation, a letter will be sent to the parent/guardian address on file. In emergency situations, such as a hospital transport, emergency contact or parent(s) and/or guardian(s) may also be notified.

What can I do if I disagree with the outcome of a case?

You are allowed to appeal a case outcome. Appeals must be submitted by 4pm on the seventh day following the delivery of the outcome letter. Information on the appeal process will be included in your outcome letter. In order for your request to be considered, your appeal must be based on one or more of the following grounds:

  • A violation of the College’s procedures occurred that substantially impacted the original outcome
  • New information, unavailable at the time the original decision was made, that would have substantially altered the original outcome
  • Sanction(s) are substantially disproportionate to the severity of the violation and/or cumulative conduct record of the appellant

What happens if I do not or am unable to complete my sanctions by the deadline?

Students who fail to complete their sanctions as outlined in their outcome letter may be subject to another conduct process for violating the Community Standards. If found responsible, additional sanctions, including fines, may be applied. Continued failures to complete sanctions may result in suspension or expulsion from the College. However, if you are unable to complete sanctions by the original deadline, you should notify your Case Administrator a few days prior to the due date. Ensure that you provide an explanation as to to why you are requesting an extension. Such requests are not guaranteed to be accepted and vary on a case by case basis.

How is the conduct process different from a criminal process?

The student conduct process differs from the criminal process in purpose and scope. The conduct process seeks to redress College policy violations through a developmental approach and is not primarily focused on punishment. The purpose of the conduct process is to maintain the safety of the campus community while addressing the needs of all students. 

Criminal and civil courts use higher standards of evidence such as "clear and convincing" or "beyond a reasonable doubt." The conduct process avoids legalistic terminology and instead makes decisions based on whether the information presented in a case shows that it is more likely than not that a violation occurred. Further, the conduct process is not subject to the typical procedural rules that govern the criminal and civil court processes.

Why do I have to go through the conduct process if I am already going through the criminal process?

Although the student conduct process is separate from and serves a different purpose than the criminal and civil processes, some behaviors that result in a student conduct process may also subject a respondent to criminal or civil proceedings. The College is obligated to address behavior that is inconsistent with its standards and expectations. If charged with a violation of College policy, you are required to go through the conduct process as a member of the campus community. By becoming a member of the Campus community, you have agreed to abide by and be held accountable to the expectations and policies of the College.

How will my conduct case affect my application to other schools and places of employment?

Graduate and Transfer Institutions

Most institutions of higher education request a student's disciplinary history as part of the application process. It is strongly recommended that you are forthcoming about any conduct history. The Family Educational Rights and Privacy Act (FERPA) allows the College to release educational records to institutions of higher education for which a student is an applicant.

Employers in certain fields may elect to require a background check that includes the release of a student's college disciplinary history. This information will not be released to an employer without a release from the student.

Upon receiving a request for information and any necessary authorization for release, we will release information for each incident where a student was found responsible for a policy violation. The following information will be included in the release:

  • Date of incident
  • Allegation(s) resulting in responsible finding
  • Suspension or Expulsion sanctions with effective dates (if applicable)
  • Sanction status (In Progress, Incomplete/Overdue, Complete)

Will my records be removed after a certain period of time?

Student disciplinary records are kept indefinitely but will only typically be released for a period of seven years from a student's last date of attendance except in cases resulting in expulsion which will be released indefinitely.

Who can submit a report or concern?

Anyone that may have witnessed or been informed of potential violation(s) of College policy, state and/or federal laws may submit a report. The Office of Student Development will review all reports and determine whether further investigation is needed.

If I submit a report or concern, who will know?

Information submitted to the office is treated with the utmost respect and privacy. Only individuals who need the information in order to carry out their function at the College and those participating in any investigation or conduct process will be able to review the report. If you have particular concerns about how the information may be used or how your identity will be involved in the process, please contact us at 610-861-1503.

What happens once I submit a report?

Depending on the circumstances, the College may move forward with an allegation that a student or student organization has violated the Code based on the information provided. The College may also work with the reporting party to explore informal resolution options, when appropriate. In some cases, the information provided will simply be stored in a secure database so that it can be used in the future as necessary. If the situation is not a policy violation, the information may be used to help support students who have been impacted by an incident.

Do I have to attend a conduct meeting?

If you have been invited to participate as a complainant at a Student Conduct Meeting or DRC hearing, you may choose not to attend. In such cases, the Case Administrator or DRC will proceed in making a determination on the case based solely on the information provided at the meeting.

What are my rights as a Reporting Party?

A list of the Reporting party's rights may be found here.

What happens if my Support Person cannot attend my conduct meeting? Can I have the meeting rescheduled?

If you have been invited to participate as a complainant at a Student Conduct Meeting or DRC hearing, the meeting or hearing will be scheduled such that they do not conflict with your academic schedule. Your advisor's schedule will not typically be considered a reason to reschedule a meeting. You are permitted to replace your support person with another person at any point in the process and are encouraged to have a backup support person identified. 

Would I be notified of the hearing outcome, after I submit a report?

In cases involving violence, the reporting party will be notified in writing of the outcome of any Conduct or Discipline Review Committee meeting, including any sanctions that relate to the complainant. In cases involving sexual misconduct, the reporting party will be notified in writing of the outcome of any Conduct or Discipline Review Committee meeting, including any sanctions that relate to the sexual misconduct allegation.

I was asked to attend a meeting as a witness, does this mean I am in trouble?

Not necessarily. This may mean, that you have information regarding an incident that a Reporting Party or Responding Party would like you to bring forward. 

Do I have to be present for the meeting?

You are not required to attend a Student Conduct Meeting. However, the information you possess may be vital in the resolution of a case. You also have the option of submitting your statement in writing via email or other means of your choice to a Case Administrator. 

Who can be an advisor?

For cases not including, sexual assault, dating violence, domestic violence and stalking, a advisor can be a member of faculty, administration, student body. For cases that fall within the aforementioned categories, in addition to specified members of the campus community, a family member and/or attorney may be a support person.  

I was asked to be a advisor, what will I be expected to do?

You will expected to be support for the student while they go through the conduct process. You may confer with the student during the conduct meeting but will not be allowed to ask questions or be directly involved in the conduct meeting. In order to maintain a fair and equitable process, the College reserves the right to request the removal of a advisor from a meeting, who does not remain within the expectations of their role.

Why was I not notified of my student’s conduct meetings?

According to Federal law, the Family Educational Rights Protection Act (FERPA), the college is prohibited from divulging certain portions of a student’s record without their authorization. However, if a student is found responsible for alcohol or drug policy and are under 21 years old, parents and guardians of the student will be notified.