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17-18
United Student Government

The Point System: How to Earn Money for Your Club

 

Overview

In order to encourage clubs to use their budgets, the United Student Government (USG) has devised a point system that will decide club’s budgets. Budgets will now be based on how many points each club has at the end of the year. Points will be awarded based on how much money each club has left in their budget at the end of a year, the type of club it is (leisure or academic), the amount of events the club holds during the year, and how many of the specified tasks the club completes and/or events they participate in. At the end of each year, each club will submit a budget report that outlines the work they did to earn points throughout the year. After each budget packet is reviewed and the points are awarded to each club, budgets will be allocated based on how much money USG has to give, and how many points each club has attained throughout the year.

 

Category 1: Account Balances

 

Club balances will carry over from year to year. At the end of each school year, clubs will be awarded points based on how much money is left in their account. The less money that is left at the end of the year, the more points will be awarded.

Points will be awarded in this category as follows:

 

Clubs with $0- $500: 2 Points

Clubs with $501-$1000: 1 Point

Clubs with $1001-$2000: 0 Points

Clubs with $2001-$3000: -3 Point

 

*For every additional $1000 a club has left in their balance, an additional point will be subtracted. For example, if History Club has $4300 left in their account, 3 points will be subtracted from their total points.

 

If a club is purposefully saving money from one year to the next, they can appeal their points in this category. If the appeal is awarded, no points will be awarded or taken away for this category.

 

Category 2: Club Events

 

Clubs can earn points by hosting events that fall under one of three categories: community service, co-sponsorship, or fundraising. A community service event can be any event that two or more club members participate in that serves the community. A co-sponsorship event can be any event that two or more club members participate in with another club, or an event being held by another club that a club assists with financially. Fundraising can constitute any time a club sincerely tries to raise funds for the club.

 

Completion of any two events in any of the three categories will result in 1 point for the club. This category includes events that are held off campus. Clubs may combine events in different categories in order to obtain points. For example, if a club completes a community service event and a fundraising event, the two events can be combined for 1 point. Likewise, if a club completes 2 events that fall under the same category, they will be counted for 1 point. Any one event may be counted if it falls under any of the three categories. However, you may not record an event in more than one category. Every event must also be recorded with a club sign in sheet and photo evidence of the club or clubs at the event. Note that each club member may also only represent one club per activity.

 

This category also includes any event related to the club’s mission statement. For example, if the History Club travels to Gettysburg for a purpose relating to their mission statement, they would earn 1 point. At least 2 members must be present for the event to count. Be sure to include all events that a club completes in the budget packets.

 

Category 3: Club Tasks and USG Events

 

Clubs can earn points by completing individual tasks that are set out by USG. These tasks include updating club websites and/or web pages regularly (they must be updated at least once per semester in order to count for a point), and turning in accurate club membership each year for both officers and members. A checklist of these tasks can be found in a separate handout.

 

Each semester, USG will hold certain events that will be incentivized with the point system. If a club attends one of these events, the club will earn 1 point. At least 2 members must be present at the event. Sign in sheets will be provided at each event. A checklist of these events can be found by clicking the link below. Note that anyone can apply to have an event added to the list of full point events at any time.

 

Allocation of Funds

 

At the end of each year, every club will be required to submit a budget information packet. This packet will include every event that the club participated in and every task that the club completed throughout the year. USG will then confirm the amount of points that each club acquired throughout the year. Then, from the money that USG has to allocate to clubs, they will subtract the amounts given to clubs with fixed budgets. This will leave USG with the amount that the remaining clubs (leisure and academic) will have to split. The remaining amount, known as the allocation amount, will be divided by the total amount of points earned by all of the clubs. This will give USG a dollar amount per point. USG will then multiply the dollar amount per point times the number of points each club earned individually. The total will be the amount allocated to the club for the next year.

 

Exempt Clubs (clubs with fixed budgets)

 

Habitat for Humanity

PanHellenic Council

IFC

Equestrian Club

Benigna Yearbook

Ice Hockey

Manuscript

Theater

Beta Beta Beta

Omicron Delta Epsilon

Delta Omicron

Sigma Theta Tau

Omicron Delta Epsilon

Omicron Delta Kappa

Phi Alpha Theta

Phi Mu Epsilon