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Moravian College
Human Resources

Media ACCESS POLICY

Moravian College regularly welcomes news media to the Main Street campus, the Priscilla Payne Hurd campus and the Moravian Book Shop to share student stories and provide faculty expertise on a variety of topics. Moravian is, however, a private college, and neither the public nor members of the media have a right to unrestricted access to Moravian faculty, students, staff or properties.

The Moravian College Office of Marketing and Communications is available to assist media members seeking access to campus. Before arriving, members of the media must contact the Office of Marketing and Communications (corrm@moravian.edu) regarding the details of the visit and acknowledge acceptance of the policies outlined below.

General rules for members of the media visiting campus and the Moravian Book Shop

Moravian College is private property. Members of the media planning to conduct interviews, capture images or record audio on campus or at the Moravian Book Shop must request permission from the Office of Marketing and Communications before arriving. Journalists who have not obtained permission from the Office of Marketing and Communications to work on campus or at the Moravian Book Shop may be asked to leave College property.

Our goal is to ensure that faculty, students, staff and visitors on campus can carry out their activities with a reasonable expectation of privacy and normalcy. Members of the media may not interview, capture images or record audio of faculty, students, staff or visitors without specific permission of the individuals involved. Members of the news media are not permitted to enter buildings without permission of the Office of Marketing and Communications, and may not enter classrooms without also securing advance permission from the instructor. Members of the media are not permitted to enter residential living areas at any time.

To protect the safety, privacy and proprietary work of faculty, students or staff, a representative from Marketing and Communications may escort members of the media at all times while on College property. Permission to conduct interviews, capture images or record audio on College property may be revoked at any time by the Office of Marketing and Communications if those actions are deemed disruptive to faculty, students, staff or visitors.

Photography and videography

The College may grant members of the media general access to outdoor spaces on campus to photograph or video record environmental campus shots and building exteriors. Faculty, students, staff and visitors who appear in images of campus may not be easily identifiable without specific permission of the individuals involved. Staff members from the Office of Marketing and Communications are generally available to assist crews with shooting photo and video, including setting up locations and gaining access to restricted areas on campus when permission to shoot has been granted.

Still images captured by the Office of Marketing and Communications may also be available to the media for select events. For more information, contact the Office of Marketing and Communications.

Moravian College reserves the right to refuse permission to photograph or video record on Moravian-owned property for any reason.

Note: This policy does not cover access to campus for commercial, non-news-related photography or audio/video recording. All such activities require special permission from the Office of Marketing and Communications and will be subject to different requirements, including certification of insurance coverage acceptable to the College. Request for permission for commercial audio or visual recording access should be directed to Michael Corr in the Office of Marketing and Communications at corrm@moravian.edu.  A minimum of 5 business days notice is required and may require additional fees.

Scheduling interviews

In order to facilitate timely and appropriate access, on-campus faculty, student or staff interviews should be scheduled through the Office of Marketing and Communications. Faculty, students or staff members who schedule on-campus interviews directly with members of the media are asked to inform the Office of Marketing and Communications of the visit prior to their arrival.

Attending events

Print and online journalists without special equipment may attend events designated as open to the public or open to the media, while separate broadcast permissions may have to be secured in advance for other media. Registration may be required for some events when seating is expected to be limited. For events requiring security measures, reporters who have not registered in advance may not be permitted entry at the time of the event. Also, for events with designated media seating, reporters and photographers must remain seated unless granted permission by Marketing and Communications staff or in advance by the event organizers in consultation with Marketing and Communications staff.

Please note that some campus events are for members of the campus community only.
Rules regarding access to other campus spaces, interviewing faculty, students, staff and visitors, and capturing images or recording audio apply to public events as well.

Requests for access to all Moravian College athletic events are handled by the College’s Sports Information Office (flemingm@moravian.edu).

Insurance:

The media organization must hold Commercial General Liability insurance for itself and all of its participants.  Moravian College and Theological Seminary, its directors, officers and employees, are to be named additional insureds on the Commercial General Liability Policy, if requested.  The Certificate of Insurance must show all deductibles applicable.  The media organization must show the College a certificate of said insurance prior to their scheduled arrival, if requested.

Commercial General Liability (bodily injury & property damage, combined single limit)

$1,000,000                                           Each Occurrence
$1,000,000                                           Damage to rented premises
$1,000,000                                           Personal Injury and Advertising Limit
$3,000,000                                           General Aggregate
$3,000,000                                           Products-Comp/Op AGG
$5,000                                                   Medical Expense Limit (any one person)

Automobile (if applicable)

$1,000,000                                          Bodily Injury and Property Damage, combined single limit

Workers Compensation

Coverage (A) Workers Compensation — Statutory

Coverage (B) Employer's Liability:

$100,000                                             Per accident
$500,000                                             Policy limit (by disease)
$100,000                                             Each employee (by disease)

Parking

To avoid tickets or delays, journalists visiting campus are advised to check in at Admission reception area on the first floor of Colonial Hall (1200 Main Street, Bethlehem, PA, 18018). When checking in at the front desk, tell the receptionist who you plan to interview and where the meeting is scheduled to take place. You may be required to show media credentials. The receptionist can provide a parking permit and a map to the closest available parking to your interview site.

A Marketing and Communications representative can arrange for parking passes in advance if requested.

Reproducing Moravian College content

We encourage news media outlets to link to or copy news stories found on Moravian.edu, including photo and video assets where available, including a credit tagline:

  • When a byline is embedded and copied with the story: “News courtesy of Moravian College.”
  • When a byline is removed from the story: “By [name from byline], courtesy of Moravian College.”

For more information, please contact the Michael Corr, Director of Marketing and Communications, at 610.861.1365 or corrm@moravian.edu.