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Event Management
Event Management

For Faculty, Staff & Students

Faculty, staff, and recognized student groups are able to request space and host internal meetings and events for the campus community.

Faculty, staff, and students seeking to use College facilities to host a private or non-Moravian College sponsored events, must proceed as if an external group requesting space at the College.

Steps for Planning Internal Events

The Office of Housing & Event Management can assist faculty, staff, and students in the reservation of certain campus spaces, as well as providing resources for planning internal events. However, the event requestor is responsible for planning and executing their event.  Below is a step-by-step guide for hosting an internal event.


Requests should be submitted to through the College Master Calendar.

Most meeting rooms and event spaces may be requested up to 375 days in advance. However, classroom availability is not confirmed until the first week of each semester and athletic facility availability is based on NCAA and student athlete schedules.

When requesting a space, be sure to indicate the following:

  • Event Requestor's Contact Information
  • Event Name, Date, and Times
  • Setup and Breakdown Times 
  • Anticipated attendance
  • Desired Campus, Building(s), Room(s)
  • Catering, special setups, and/or media needs

The request will be reviewed by the Space Administrator and Resource Providers to let you know if your request was approved or if there are any conflicts.

Events requiring FMPC and/or Media Services support on weekdays after 4 PM or on weekends, may be subject to charges for labor/overtime.

The event requestor is responsible for notifying FMPC and Space Administrator of a change of meeting, location, and/or time at least 3 days before the event.

If items are requested that the College does not own, they will be ordered from a rental company at the expense of the Event Requestor.


Sodexo provides all catering needs for internal and external events hosted at Moravian.

Food service and linen needs should be made directly with Catering Service at least 7 business days in advance.

Final food needs and headcount should be confirmed between 4 and 7 business days before the event.

The event requestor is responsible for notifying Catering Services of a change of meeting, location, and/or time at least 3 days before the event.