Student Clubs and Organizations

Moravian University offers a wide range of clubs and organizations designed to foster student engagement and build community on campus. Each semester, the United Student Government (USG) hosts a Club Fair, giving students the chance to explore joining any of the 60+ active clubs. To learn more and get involved, visit www.moravian.edu/clubs.

Recognition and Operations

Full-time undergraduate students are encouraged to join clubs and organizations that align with their interests or start new ones.

Recognized clubs and organizations adhere to USG guidelines and expectations. Affiliation with an external organization does not automatically qualify or disqualify a group from receiving USG recognition.

Each recognized club or organization is required to have at least one advisor who is a faculty or staff member, typically chosen by the group. Individuals who are not employed by Moravian University who wish to serve as a secondary, off-campus advisor must work with the Office of Campus Life. This is a privilege and is subject to annual review, or reassessment at any time if concerns or conflict arise.

Recognized student organizations must operate in accordance with all University policies related to membership, off-campus travel, event planning, and financial management. Recognition of student organizations by the University is contingent on continued compliance with these standards. Recognition will be granted and maintained as long as the organization complies with University policies, regulations, and procedures concerning qualification. Approval of student organizations by USG is made in coordination with the University.

Financial Management for Student Organizations

Recognized student clubs and organizations are required to maintain an on-campus financial account through United Student Government. Off-campus accounts are not permitted. Clubs and organizations that fundraise will have a second on-campus account through the Office of Campus Life.

Registration Process

Off Campus Events are organization sponsored events, regardless of distance from campus and transportation needed, including but not limited to formals and date parties, member bonding, service & philanthropy, as well as retreats and conferences that could have an overnight component.

Off campus events must be registered with and approved by the Office of Campus Life. To register an event, the completed registration form with all required signatures and guest list must be submitted to the Office of Campus Life by 4:00 pm at least one week prior to the event.

Organization must refer and adhere to their national organization policies (if applicable) concerning the presence of alcohol.

Duration of Events

Off campus events may take place any day of the week. Overnight trips with alcohol are not permitted.

Size of Events

Members and non-members are permitted to attend. For events with guests, an individual member may not host more than two guests. Organizations must refer and adhere to their national organization policies (if applicable) and follow the stricter expectation. A guest list of all individuals attending should be included with the completed off campus registration form.

Transportation

Organizations may use the following transportation options, provided they are also permitted under their national organization policies:

Hired Bus/Shuttle Company
Rental and/or Personal Vehicles - Members and guests are not permitted to drive to events involving alcohol.
Rideshare - In addition to a guest list, a rideshare plan must also be included. All rideshare vehicles should use the same arrival and departure location on campus. Specific members must be identified to coordinate the scheduling of the rideshare vehicles and other members and guests should be appropriately assigned to each vehicle based on vehicle capacity.
Walking - Members and guests are permitted to walk to events in a close proximity to campus. Walking will not be considered for events involving alcohol.