The College has established a variety of regulations, policies, and procedures to ensure the proper operation of the institution and achievement of its goals. The Student Handbook web site exists, in part, to organize and provide access to these policies. This section of the Handbook collects College policies that cannot be found in other sections of the Handbook. Students should read and become familiar with all sections of the Handbook, as they may be held accountable for violations of any and all policies.
The following guidelines have been developed for positing in particular campus spaces:
- Academic Buildings (except PPHAC): Posters may be posted, with discretion.
- HUB: Materials should be submitted to the HUB Desk for approval and posting. Approved items may only be posted on bulletin boards and designated spaces. Items should not be posted on windows, doors, or walls.
- Plasma Displays in PPHAC, the HUB, and the HILL: A PowerPoint slide should be submitted to Marketing & Communications.
- PPHAC: Materials may be posted on glass surfaces and bulletin boards.
- Reeves Library: Materials should be submitted to the library director.
- Residence Halls: Materials should be submitted to Student Affairs.
- Sidewalks: Requests to use chalk on sidewalks must be coordinated with the associate director of Housing and Event Management.
- Outside advertisers and vendors must submit materials to the HUB Desk for approval and posting.
- Events involving alcoholic beverages may not be advertised.
Moravian College recognizes that the role of alcohol consumption in our culture is reflected within the institutional environment. Without either condemning or condoning the use of alcoholic beverages, the institution subscribes to an alcohol policy based on the principle of responsible use of alcohol, which encourages individuals to maintain a lively social atmosphere in which alcohol is not the primary factor.
The consumption of alcohol has the potential for abuse, and the institutional community will neither tolerate nor encourage inappropriate use of alcohol. Therefore, the institution has developed guidelines to ensure responsible conduct relating to the provision or consumption of alcoholic beverages by members of the campus community. Students and organizations violating these guidelines are subject to disciplinary action. Students and organizations violating public laws will not be shielded from the legal authority of public agencies responsible for enforcing federal, state, and local laws, even when institutional disciplinary action is taken as well.
Public Laws Governing Use of Alcohol
Public laws most relevant to students are summarized below. These apply to all persons within the boundaries of the Commonwealth of Pennsylvania, where possession or consumption of alcohol is limited to those 21 years of age or older. Please note that this list is not all-inclusive.
- False ID cards are illegal. Possession, use, or manufacture of false ID cards will result in fines (a maximum of $500 for possession; a minimum of $1,000 for manufacture or sale) as well as suspension of the driver's license for a first offense.
- Underage possession of an alcoholic beverage is illegal. Attempt to purchase or the possession, transportation, or consumption of an alcoholic beverage will incur, for a first offense, a fine of a maximum of $500 as well as suspension of the driver's license. Fine for a second offense is a maximum of $1,000.
- Representing a minor to be of full age is illegal. Knowingly representing a person who is younger than 21 to be of age in order to have the person served or sold an alcoholic beverage will result in a minimum fine of $300 for the first offense.
- Asking a minor to purchase an alcoholic beverage is illegal, resulting in a minimum fine of $300 for the first offense.
- Selling or providing an alcoholic beverage to a minor is illegal, resulting in a fine of $1,000 for the first offense and $2,500 for subsequent offenses. "Providing" includes allowing a minor to possess alcohol on premises or property owned or controlled by the person charged.
- Serving an alcoholic beverage to a visibly intoxicated person is illegal and will subject the provider to a fine.
- Driving under the influence of alcohol is illegal. Operating or controlling a motor vehicle while under the influence of alcohol (while one's blood alcohol content is .08 % or higher) will result in a fine, suspension of driver's license, and minimum imprisonment of not less than 48 hours for the first offense.
Individual Responsibility Pertaining to the Use of Alcohol
Moravian students are subject to, and expected to respect, all federal, state, and local laws and ordinances while in attendance at the institution, which places responsibility for obeying the law directly on students. Though a private institution, the institution should not be regarded as providing immunity from the law or diminishing a student's or organization's responsibility to comply with any law.
Information concerning a student's or organization's responsibilities under the law can be found in this Handbook or obtained from Campus Police, 610 861-1421.
Students and organizations violating institutional regulations as well as federal, state, and local laws may be subject to civil and criminal action as well as institutional action.
The institution reserves the right to request that any student suspected of underage consumption of alcoholic beverages take a portable Breathalyzer test to confirm or disprove such consumption. Failure to comply with a request to take a Breathalyzer test will be taken as an admission of consumption for institutional disciplinary cases.
Institutional Regulations Governing Use of Alcohol
The possession, use, and/or consumption of alcoholic beverages on or in institutional property, as well as fraternity houses, must be in compliance with any and all applicable laws of the commonwealth, county, city, and institution. Exceptions to any institutional regulations in this policy must be granted by the vice president for student affairs/dean of students of the College.
The City of Bethlehem does not allow open containers of alcohol in public. This includes bottles and cups. Campus police will enforce this ordinance on institutional property.
No alcoholic beverages may be purchased for use by students with institutional funds, student organization funds, organization or club dues, or assessments of organization members.
The possession or use of materials that promote irresponsible and high-risk consumption of alcohol (e.g., kegs, funnels, pong tables) is strictly prohibited.
Alcohol shall not be present or utilized at any membership recruitment or new member activity of any student organization.
No student organization, group, or living unit may co-sponsor an on-campus event with an alcohol distributor or establishment, at which alcohol is given away, sold, provided, or promoted to those present.
Student organizations holding social events off campus (at hotels, banquet halls, etc.) where alcohol will be served shall utilize a cash-bar system.
Consumption of Alcoholic Beverages Outdoors
Beyond respecting the established legal restrictions, individuals may not be served, possess, or consume alcoholic beverages on institution-owned outdoor property (including porches, patios and yards) unless an exception has been granted by the vice president for student affairs/dean of students of the College.
Though tailgate parties at which alcoholic beverages are served have become an established part of Homecoming, they conflict with the institution's policy of restricting the consumption of alcoholic beverages outdoors. Tailgating on institution-owned property is permitted at Homecoming under the following conditions: that it is restricted to a clearly defined area; that beer kegs are not allowed; that signs be prominently displayed around the playing fields and spectator stands indicating that the consumption of alcohol is prohibited in those areas; that any announcement of tailgate parties (e.g., communications with alumni) clearly state the institution's policy on underage drinking and alcohol abuse; and that the tailgate-party area be monitored by security personnel retained by the sponsoring organization. Tailgate parties are subject to all community laws and institutional policies on the consumption and dispensing of alcoholic beverages.
Consumption of Alcoholic Beverages Indoors
Students 21 years of age or older may be served, possess, or consume alcoholic beverages inside College buildings under the following conditions:
- Students 21 or older may possess and consume alcoholic beverages in their rooms in institution-owned places of residence, provided that these individuals do not violate the rights or expressed wishes of others in the room or violate any applicable laws, ordinances, or institutional policies, including by allowing individuals under the age of 21 to access, possess or consume alcohol.
- Alcoholic beverages are excluded from all common areas of the residence halls (hallways, lounges, TV rooms, etc.). However, in small house-style units (e.g. townhouses, suites, houses), alcoholic beverages may be permitted in living rooms, common areas, etc. Fraternity houses are authorized to have alcohol in the basement as well as common areas. Sorority houses are not permitted to have alcohol on the premises.
Social gatherings at which alcohol may be present must be scheduled and registered with the Office of Student Affairs. Policies and procedures related to the registration process can be found here.
The serving, possession, and consumption of alcoholic beverages during registered and approved social events are subject to all applicable federal, state, and local laws and ordinances, to the general and special regulations of the sponsoring organizations, to the rules for the use of a particular facility as determined by those responsible for the facility, and to all of the following guidelines:
- Organizations that sponsor events at which alcohol is consumed are responsible for ensuring that individuals younger than 21 respect all applicable federal, state, and local laws and ordinances concerning the possession and consumption of alcohol. This responsibility remains regardless of who provides the alcohol.
- No fee may be charged, donations accepted, advance tickets sold, or any other financial consideration made to an event where alcoholic beverage(s) are present, except where a cash bar, supervised by a professional bartender, is provided under the management of the facility in which the event is held or where attendance is limited to those who are at least 21 years old and a professional bartender is employed.
- Non-alcoholic beverages (other than water) must be provided and prominently featured throughout any event at which alcohol is available.
- Food consistent with the number of persons attending the event also must be provided.
- No alcoholic beverage may be served to a visibly intoxicated person, and provision must be made for the safety of such individuals.
- Moravian students should carry their ID cards at social functions. A student may be denied admission to an event if unable to produce a Moravian College ID card. Anyone attending an event who is not a current Moravian student is required to sign a guest registration list and including the name of their campus host. All guests are required to adhere to campus regulations at all times, but hosts should be aware that they are directly responsible for their guests while they are on campus property.
- Organizations that sponsor events are responsible for ensuring that such events have a focus other than the consumption of alcohol (i.e. a dance). Themes that encourage the consumption of alcohol (i.e. happy hours) are prohibited.
- Organizations that sponsor events are responsible for ensuring that shots of liquor are not available, drinking games are prohibited, and common source beverages containing alcohol are not present. No one may be induced to drink against their will.
- Student organization funds or student fees must not be used for purchasing alcoholic beverages.
- Drinking or carrying an open container of an alcoholic beverage outside the area allocated for a social function is prohibited.
- Engaging in acts of public drunkenness, vandalism, intimidation, disorderly conduct, or infringement of the rights or privacy of others is in violation of the historic values respected by the institutional community and will not be tolerated.
- Individuals maintain responsibility for their own decisions and actions regarding the use of alcoholic beverages and should be prepared to accept the consequences associated with any violation of institutional policy or federal, state, and local laws and ordinances. Though the institution has no legal or implied duty to regulate the conduct of its students, it does maintain the right to regulate conduct consistent with institutional policies and procedures.
- Changes and additions to the Guidelines for Organization-Sponsored Social Functions may be made at any time and circulated to the campus community by appropriate, reasonable, and timely means.
Actual control of the use of alcoholic beverages, adherence to institutional regulations, and cleanup of the facility and outside area are the responsibility of the sponsoring organization that registers the event. The organization must designate a reasonable number of readily identifiable students or authorized personnel to monitor compliance with institutional policy at the event.
Student monitors must be currently registered at the institution, should not use alcoholic beverages for the duration of the event, and must have completed the alcohol-education program for social-event sponsors.
Guidelines for Enforcement
The College will enforce the regulations in this policy primarily through the Moravian College Police Department and utilizing the processes outlined in the Student Code of Conduct and the Employee Handbook. As commissioned police officers, the Campus Police are responsible for enforcing the law and have the power of arrest if circumstances warrant its exercise.
Note: Logging in to or otherwise connecting to the campus network implies acceptance of this Moravian College and Moravian Theological Seminary policy. Moravian College and Moravian Theological Seminary is referred to in this policy as the institution.
The institution's computing equipment and network resources are dedicated to Moravian business to enhance and support the educational mission of Moravian College. These resources include all computers, workstations and multi-user computer systems along with local area networks and wireless networks as well as connections to other computer networks via the Internet. All students, faculty and staff are responsible for using the institution's computing resources in a safe, effective, ethical, and lawful manner.
Use of the institution's computer equipment and peripherals is a privilege that is available to users for occasional use on personal, important issues provided such use does not interfere with the job responsibilities of the individual or others. Students' personally-owned computers, storage devices, and other peripherals are not included in the above statement. However, any data transmitted over institutional assets or connections made through institutional assets are included. The institution has the right to inspect information stored on its system at any time, for any reason, and users cannot and should not have any expectation of privacy with regard to any data, documents, electronic mail messages, or other computer files created or stored on computers within or connected to the institution's network. All Internet data composed, transmitted, or received through the institution's computer system is considered part of the institution's records, and as such, subject at any time to disclosure to institutional officials, law enforcement, or third parties.
The institution reserves the right to monitor user activities on all institutional computer systems and to monitor communications utilizing the institution's network to ensure compliance with institutional policy and with federal, state, and local law. Monitoring shall be performed only by individuals specifically authorized by the vice president for human resources and will collect only the minimum data necessary to meet institutional requirements. Data collected through monitoring shall be made accessible only to individuals authorized by the vice president for human resources. These individuals are responsible for maintaining its confidentiality.
The intent of this Acceptable Use Policy is to give an overview of acceptable and unacceptable uses of the institution's computing resources without exhaustively enumerating all such uses and misuses. This statement is intended as an addition to existing policies concerning academic honesty and the use of facilities.
The predominant goal of this policy is to safeguard the institution's computing resources, promote honesty, respect for individuals, and respect for both physical and intellectual property. All expectations regarding academic honesty and professional ethics extend to assignments completed in electronic form. It is never permitted to use another person's computer authorization for any purpose or to provide one's own authorization to another person. It is never permitted to access someone else's work without explicit permission. It is not permitted to engage in any activity that would harass others or impede their work. All members of the campus community are required to adhere to all copyright laws. As part of the Internet community, students connecting their computers to the institution's network are required to take reasonable precautions against viruses, spyware, and adware.
While the institution makes every effort to maintain the security of its systems, it should be noted that there is no guarantee of privacy of electronically stored information or electronic mail. Users of institution-operated computing resources should be aware that IT actively monitors and scans its network for unauthorized network devices and services such as network switches and wireless access points, but the College makes no representation or warranty that the system is secure or that privacy of stored or transmitted information can be assured.
Standards of ethics and behavior while computing should follow standards of ethics and behavior as outlined in other institutional handbooks and policy documents. Disciplinary procedures for violations may result in curtailment of network privileges and otherwise will follow standard institutional procedures.The items below constitute examples of acceptable and unacceptable use.
- Use consistent with the mission of the institution.
- Use for purposes of, or in support of, education and research.
- Use related to administrative and other support activities considered consistent with the mission of the institution.
- Personal communications, as long as these do not interfere with the mission of the institution or overload system or network resources.
- Use of institutional computers or networks that violates federal, state, or local laws or statutes.
- Providing, assisting in, or gaining unauthorized or inappropriate access to the institution's computing resources.
- Use of institutional computers or networks for unauthorized or inappropriate access to systems, software or data at other sites.
- Installing on the network unauthorized network devices and network services such as wireless access points, Internet address resolution servers, hubs, routers, and switches.
- Use of institutional systems or networks to copy, store, display, prepare derivative works of, or distribute copyrighted material in any medium without the express permission of the copyright owner, except as otherwise allowed under copyright law.
- Installation of software on institution-owned computers that is not either in the public domain, or for which legal licensing has not been acquired by the individual user, or by the institution, either by IT or another department.
- Activities that interfere with the ability of others to use institutional computing resources or other network connected services effectively.
- Activities that result in the loss of another person's work or unauthorized access to another person's work.
- Connecting one's personal computer to the institution's network without active and current anti-virus, anti-spyware, and adware protection.
- Distribution of obscene, abusive, or threatening messages via electronic media such as e-mail or instant messaging.
- Distribution of chain letters or broadcasting to lists of individuals in such a manner that might cause congestion of the network.
- Use of institutional computers or networks for commercial use or profit-making enterprise, except as specifically agreed to with the institution.
- Use inconsistent with the acceptable use policies of PenTeleData. These policies are available on the website of PenTeleData.
Institutional Internet Peer-to-Peer File-Sharing Policy
Supplement to the Policy for Acceptable Use of Computing Resources
In recent years, Internet peer-to-peer file-sharing programs have made it easy to download and share music, movies, and software files. This has become a problem for this and other institutions because it encourages violation of copyright law and causes Internet traffic congestion.
In dealing with these issues, the institution will by policy and procedure:
- Ensure for all users adequate and equitable access to the Internet for academic purposes and personal communications.
- Respect the community's rights to privacy and confidentiality, freedom of speech, and academic freedom while using the network.
- Educate the network-user community on the technical, legal, and ethical aspects of copyright and intellectual property.
- Uphold copyright law as spelled out in the 1998 Digital Millennium Copyright Act and elsewhere. The act defines copyright and fair use in the digital age.
The institution's Policy for Acceptable Use of Computing Resources prohibits "use of institutional systems or networks to copy, store, display, or distribute copyrighted material in any medium, or to prepare derivative works of such material, without the express permission of the copyright owner, except as otherwise allowed under copyright law." In addition to sanctions by the institution, copyright violators could be subject to felony charges under state and federal law and may be sued by the copyright holder.
Under copyright law, unless a user has express permission from the copyright holder to engage in the copying, downloading, and sharing of files, the user is in violation of the law. Peer-to-peer programs have no provision to acquire permission. In practice, therefore, their use for downloading music and movies may put network users in violation of institutional policy as well as the law.
Peer-to-peer file-sharing programs have legitimate uses for sharing information over the Internet. In addition, the Internet has allowed the democratization of the music industry, allowing musicians to distribute their works and gain audiences not possible before the Internet. However compelling they are, however, these arguments in no way absolve file-sharing users from the need to follow copyright law and respect intellectual property ownership.
The institution's IT does block peer-to-peer file-sharing programs. It does not monitor the content of network traffic. However, it does monitor traffic patterns in order to guarantee acceptable network performance for all users. If IT becomes aware of policy violations or illegal activities in the course of investigating network congestion or determining problems, it will investigate by inspecting content stored or shared on its network.
The institution's acceptable-use policy also prohibits "activities that interfere with the ability of others to use institutional computing resources or other network-connected services effectively." This may apply to peer-to-peer file-sharing programs irrespective of copyright violations, as these programs consume huge amounts of network resources.
Violators of copyright law as well as those impeding network access by others will be warned to cease and desist. Repeat offenders will have their access to the Internet blocked. If necessary, they will be turned over to the institution's judicial process.
Student Printing Policy
In an effort to reduce paper waste as part of an environmentally responsible program, control increasing operating costs, and cover toner, paper, printer maintenance, and printer purchase expenses, the institution charges students for excessive printing throughout campus. All students' printing will be tracked on all College-owned networked printers, black and white and color, in public labs, classrooms, departmental study rooms, library, etc. Students will receive a predetermined dollar allocation per semester for printing costs, and may print free of charge up to the limit of their allocation. Once they have used up their allocation they will be charged for printing, according to a schedule of charges for printing in black and white or color which is published at the beginning of the academic year. Students who have exhausted their allocation will not be able to print anywhere on campus until they add money to their printing accounts at the Office of Student Accounts during normal office hours. Students who believe they have been incorrectly charged for printing or who have encountered a mechanical malfunction, such as low toner, paper jam, or double page feed, may request a credit to their printing account. Students can check their printing account balance online.
The institution provides access to the Internet as part of the resources designed to enhance and support its educational mission. Use of the Internet includes dissemination as well as collection of information. The institution, its various departments and organizations, and its faculty members, administrators, staff members, and students may create websites and social media accounts to disseminate information relevant to their role in the institution's mission.
The quality of information published through institutional means plays an important part in maintaining the reputation of Moravian College and Moravian Theological Seminary. This policy sets standards that are meant to ensure that information published electronically is consistent with the same high standards as other forms of official institutional publications.
Digital spaces must conform to existing local, state, and federal laws (including copyright laws), and must not contain links to other pages or computers in violation of those laws. Pages found to be in violation (including pages with links to pages or computers in violation) will be subject to disconnection. Pages that contain malicious code will be subject to disconnection and appropriate legal action. Pages that interfere with or provoke activity that interferes with the primary mission of the institution will be subject to disconnection.
Digital spaces include:
- Official institutional pages, maintained by the institutional web team in partnership with designated representatives of individual departments. These pages may include academic or administrative departments, student organizations, or other units having a recognized collective purpose.
- Social media accounts representing official institutional bodies—including academic departments, student organizations, or other units having a recognized collective purpose. Official representatives of these accounts must remain in consistent contact with the Internet Marketing Manager.
- Individual professional pages hosted on Moravian College’s content management system, maintained by individual faculty members, administrators, staff members, or student organizations, reflecting the author’s interests, activities, and information. Institutional resources may not be used to create digital spaces for personal financial gain or for business activities.
The director of marketing and communications and the College's web team will maintain official institutional pages and social media accounts, and determine the content and structure of links between various elements of the institution's website.
Departments and organizations will be responsible for timely updates of their content under the guidance of the web team. Social media accounts must be updated monthly. Heads of departments and organizations must designate a member to be the coordinator for their pages and/or social media accounts. This coordinator must maintain contact with the web team. The web team reserves the right to reassign coordinator duties.
Individual faculty members, administrators, staff members, and students will be responsible for the content of personal pages.
The web team will provide oversight regarding web-related issues on campus and will review and change policy, procedures, or the structure of institutional pages as needed.
All authors of digital spaces (whether institutional, departmental, organizational, individual, or social media) will observe copyright regulations, all local, state, and federal laws and Moravian policies, and follow standards of design and content that befit the public image of Moravian College and Moravian Theological Seminary.
The Internet by its nature is a means of communicating with the world outside the institution. Web content authors using equipment provided by the institution, or posting on social media accounts representing any aspect of the institution, are expected to abide by institutional policies and best practices. In the spirit of academic freedom, web content authors are not prohibited from expressing themselves as individuals, but the institution reserves the right to impose reasonable standards of conduct. Web content authors are cautioned to consider the seriousness of their actions and consequences of those actions before engaging in activities that might harm others or result in direct or indirect censure of Moravian College or Moravian Theological Seminary or harm the institution's reputation as a center of learning.
Digital spaces in violation of any of these policies or responsibilities are subject to deletion.
In support of the national strategy to combat illegal drug and alcohol abuse, Congress has enacted the Drug-Free Workplace and the Drug-Free Schools and Communities Act Amendments, which require that "as a condition of receiving funds or any other form of financial assistance under any federal program, an institution of higher education or state/local educational agency must certify that it has adopted and implemented a program to prevent the unlawful manufacture, possession, use, or distribution of illicit drugs and alcohol by students and employees." Moravian College and Moravian Theological Seminary have issued the following statement to inform the community of the seriousness of the use and abuse of drugs and alcohol and to set forth the standards of conduct regarding such activity by students and employees of the institution.
Moravian College and Theological Seminary students and employees are both citizens and members of the academic community. As citizens, they enjoy the same rights and obligations that all other citizens enjoy; and, as members of the academic community, they are subject to the rights and obligations that accrue to them by virtue of this membership. Students and employees are expected to be honorable and ethical in every regard and to have consideration for the welfare of others as individuals and for the community as a whole.
Standards of Conduct
The unlawful manufacture, possession, use, misuse, abuse, or distribution of illegal drugs, alcohol, and illegal prescription drugs without authorization and medical supervision on institutional property or off campus while conducting any officially sanctioned institutional activity is strictly prohibited. If found in violation of these standards, students and employees will be subject to severe disciplinary action and may incur penalties prescribed by civil authorities.
Faculty and staff, as a condition of employment, must abide by the terms of this policy and report any convictions under criminal drug statutes for violations occurring on or off the premises while conducting business for the institution within five days of the conviction.
Sanctions for violation of any of the aforementioned standards imposed on employees may vary from mandatory participation in rehabilitation programs to termination of employment and referral for prosecution.
For students, sanctions imposed by the institution for violations of the above conditions are outlined in the Student Code of Conduct and may include fines, developmental sanctions, parent/guardian notification, suspension, expulsion and referral for criminal prosecution.
Definition of Illicit Drugs and Alcohol
"Illicit drugs" refers to certain controlled substances not prescribed by the user's physician, including (but not limited to): marijuana (including hashish); stimulants (amphetamines, cocaine); depressants; hallucinogens (including PCP); opiates or narcotics (heroin, morphine, opium); inhalants (sprays, solvents, glue); and "designer drugs" (synthetic drugs similar in effect to stimulants, hallucinogens, and narcotics, including GHB and Ecstasy). This list is not comprehensive.
In addition to illicit drugs, illegal prescription drugs that are used without authorization and medical supervision can also pose a serious threat to both the physical and mental well-being of the user.
Alcohol is a depressant that slows the activity of the central nervous system and the brain. Alcohol is a substance regulated by local, state, and federal agencies with respect to its purchase, transportation, consumption, and possession.
All drugs, including alcohol, can produce serious side effects. This is true even of prescription or other legal drugs when used as prescribed, but their risks are weighed against their benefits by medical professionals in the therapeutic context. Prescription drugs used without a prescription and medical supervision can pose a serious threat to the well-being of the user. Because the drugs listed below impair the mind, they increase likelihood of accidents and violent behavior.
The many health risks associated with alcohol use are well documented. Small amounts may affect judgment and coordination, impairing performance of even simple routine tasks. The repeated use of alcohol can lead to dependence, with multiple physical, emotional, and psychological complications. Effects of the prolonged use of alcohol may include damage to the central nervous system; malnutrition and anemia; damage to the heart, lungs, and liver; mental disorders; and death.
Health risks associated with the seven categories of illicit drugs may include:
- Marijuana: impaired memory, lung and pulmonary damage, chronic emphysema, cancer.
- Stimulants: paranoia, hallucinations, dizziness, headaches, abdominal cramps, malnutrition, overstimulation of the central nervous system, seizures, stroke, heart failure, death.
- Depressants: initial effects similar to alcohol inebriation, slowed reflexes, unstable mood, loss of memory, coma, death.
- Hallucinogens: distortion of reality, including illusions and hallucinations, injury of self or others, convulsions, brain damage, coma, death.
- Opiates (narcotics): skin abscesses, respiratory damage, malnutrition, pneumonia and hepatitis, heart disease, diabetes, coma, death.
- Inhalants: fatigue, weight loss, permanent damage to the nervous system, hepatitis, organ failure.
- Designer drugs: psychosis, instant paralysis and brain damage, death.
In addition, the "date-rape drugs" Rohypnol and GHB may cause a weakened or unconscious state often followed by amnesia.
Drug and alcohol abuse can reduce the body's resistance to infections and bring about malnutrition, organ damage, and mental illness. Overdoses of almost all these substances can cause psychosis, convulsions, coma, and death.
Counseling and Treatment
Students who abuse controlled substances or alcohol are encouraged to seek assistance and referral through the Counseling Center (610 861-1510) or the Moravian College Health Center (610 861-1567). Counseling is available for drug and alcohol abuse problems in the Counseling Center for undergraduate students enrolled in the day division program only. Planning for continued treatment considers the situational context and individual needs and may include referral to off-campus agencies.
Employees who abuse controlled substances are encouraged to seek referral through the Moravian College Health Center (610 861-1567), the Counseling Center (610 861-1510), or the Office of Human Resources (610 861-1527).
Many options are available in the Lehigh Valley and surrounding areas for students and employees in need of substance-abuse counseling. Some of these centers are listed here:
- Intake and referral: Lehigh Valley Drug and Alcohol Intake Unit, Northampton County-Bethlehem (610 923-0394)
- Support groups: Alcoholics Anonymous (610 882-0558); Narcotics Anonymous (610 439-1998); Al Anon/Ala-Teen (610 778-2066); Nar Anon (610 778-2100); Gamblers Anonymous (888 442-7085)
- Residential treatment: Caron Treatment Centers, serves adolescents and adults (800 678-2332); Penn Foundation, serves adults only (215 257-6551); Little Creek Lodge, adult males only (877 689-2644), Retreat at Lancaster County, www.retreatlc.com (855 859-8808).
- Outpatient counseling: Confront (610 433-0148); Council on Alcohol and Drug Abuse (610 437-0801); Valley Counseling Group (610 974-8500); Riverside Care (610 868-0435); Livengrin Center (610 264-5521); Crisis Intervention Northampton County (610 252-9060).
- Crisis Hotline: Crisis Intervention Northampton County (610 252-9060); Crisis Intervention Lehigh County (610 782-3127).
This is only a partial listing of services and programs available in the greater Lehigh Valley and surrounding areas. The presence of a program or service on this list is not to be construed as the institution's endorsement of the identified agency. Should any of these programs or agencies prove to be unsuitable for any reason, additional options may be explored with any of the Moravian offices noted above.
In Pennsylvania, the purchase, consumption, transportation, or possession of liquor or malt or brewed beverages by a person younger than 21 is punishable by a loss of driving privileges for 90 days for the first offense, one year for the second offense and two years for the third offense and fines of up to $500 for the first offense and up to $1,000 for the second and each subsequent offense. (18 Pa.C.S.A. § 6308; 18 Pa.C.S.A. § 6310.4.)
Misrepresentation of age to procure or have furnished any liquor or malt or brewed beverages for oneself is a summary offense punishable by a fine of up to $300 for a first offense and is a misdemeanor of the third degree punishable by a fine of up to $500 for a subsequent offense. All such violations are also punishable by a loss of driving privileges for a period of 90 days for a first offense, one year for the second offense and two years for the third offense. (18 Pa.C.S.A. § 6307.) Misrepresentation of the age of another for the purpose of inducing someone to sell or furnish any liquor or malt or brewed beverages to that person is a misdemeanor of the third degree punishable by a fine of not less than $300. (18 Pa.C.S.A. § 6309.)
The intentional and knowing sale or furnishing of any liquor or malt or brewed beverages to a person less than 21 years of age is a misdemeanor of the third degree punishable by a fine of not less than $1,000 for a first offense and $2,500 for subsequent offenses. (18 Pa.C.S.A. § 6310.1.)
Manufacturing, making, altering, selling or attempting to sell a false identification card representing the identity, birth date or age of another is a misdemeanor of the second degree punishable by a fine of not less than $1,000 for a first offense and not less than $2,500 for subsequent offenses. (18 Pa.C.S.A. § 6310.2.)
The penalties for the unlawful possession, use, or distribution of illicit drugs are more diverse than those governing underage drinking and vary depending up the nature of the drug involved and the nature of the activity. For example, unlawful possession of 30 grams or less of marijuana or eight grams or less of hashish, for example, is a misdemeanor punishable by a term of imprisonment of up to 30 days and a fine of up to $500 or both. (35 P.S. §780-113[a] and [g].)
At the other end of the scale, the manufacture, delivery, or possession with intent to manufacture or deliver heroin or other narcotics is a felony carrying a penalty punishable by a term of imprisonment of up to 15 years or a fine of up to $250,000 or both. (75 P.S. § 780-104; 35 P.S. §780-113[a] and [f].) A complete summary of penalties related to unlawful possession, use, or distribution of alcohol or illicit drugs can be found in the Campus Police Office. Individuals seeking advice regarding drug- or alcohol-related laws should consult legal counsel.
The primary responsibility for financing the cost of education rests with students and their families. Moravian assists by granting financial aid to those who qualify and by providing information on other sources of financial assistance and payment options.
Financial aid is assistance given to students to help meet educational costs: tuition and fees, books and supplies, room and board, transportation, and miscellaneous expenses.
The financial aid staff works closely with students and their families to address their financial circumstances. The office provides counseling on financial-aid matters, documents students' eligibility for financial aid, administers endowed scholarships, and maintains information about sources of aid, including updates on state and federal programs.
Moravian awards financial aid on the basis of financial need and academic achievement and promise. Need-based financial aid is awarded to help bridge the gap between the cost of a student's education and a family's demonstrated ability to pay, which is calculated from information provided on the financial aid application. Financial aid that is not need-based, such as a merit scholarship, is based on information provided by students on their application for admission. Awards may include one or both forms of aid. All awards must be applied toward educational expenses.
To provide an equitable distribution of aid and to serve what it deems to be the best interest of its students, the College packages financial-aid awards. The package may consist of grants and/or scholarships, loans, employment, or any combination thereof. Grants and scholarships are funds that need not be repaid. Educational loans are usually low-interest funds that accrue little or no interest while a student attends college on at least a half-time basis. Such loans must be repaid, with payments usually commencing six months following the last date of attendance or a drop below half-time enrollment. Student employment provides opportunities for students to earn money through a campus job or community service.
The College also believes in the principle of self-help. Students are expected to save a portion of their summer and vacation earnings for college expenses.
The purpose of the Federal Work-Study Program is to broaden the range of worthwhile job opportunities, including participation in community-service activities, for students who need income to help meet the costs of education at Moravian. Federal funding pays a portion of the student's salary, and the institution supports the remaining portion.
Those who are granted work-study awards must be enrolled in a minimum number of courses each term, must make measurable progress toward completion of an identified course of study, and must be eligible for continuance at the College.
The Federal Work-Study Program requires that students be paid on an hourly basis. Work-study students are considered temporary employees of the College and, as such, are not eligible for the regular employee benefits of group insurance, retirement, vacation leave, sick leave, or holiday pay. Students are usually not permitted to work more than 10-12 hours per week and may not work at any time when they have scheduled classes, labs, or exams. The number of hours of work available to students may be affected by employment opportunities on campus and the number of students seeking employment.
Students who are officially a part of the Athletics Department, band, or other campus-sponsored programs may not work during a scheduled practice, game, or event. Opportunities are also provided for students to earn Federal Work-Study Program money through approved community-service jobs.
To be considered for most forms of financial aid, students each year must complete and transmit the Free Application for Federal Student Aid (FAFSA), which is available online at www.fafsa.gov beginning October 1 prior to the start of the respective academic year. For maximum consideration, complete and release the FAFSA to Moravian College annually as soon after October 1 as possible, but not later than the college's recommended priority filing date of March 1. The FAFSA is the only financial aid application required by Moravian College.
Those applying for Pennsylvania State Grants must file the FAFSA by the state's May 1 deadline. It is the student's responsibility to make certain that the FAFSA is submitted each year. In the event that family financial circumstances change because of loss of income, illness, or any other reason, the Financial Aid Office should be contacted immediately.
Financial Aid Eligibility
To be eligible to receive financial aid, students must:
- Be citizens or permanent residents of the United States or eligible noncitizens. (College scholarships may be awarded to international students who hold an appropriate visa.)
- Be enrolled in a degree program.
- For most types of aid, be undergraduates who have not attained a bachelor's degree. Teacher-certification and graduate students may be eligible for federal loans.
- For most Moravian-funded aid, be full-time day students.
- Not owe an overpayment of any federal or state educational grant or loan nor be in default on any educational loan unless satisfactory arrangements have been made to repay or otherwise resolve the overpayment or default. Students must notify the school if they owe an overpayment or are in default.
- Be registered with the Selective Service System (if required).
- Have completed required financial aid applications, met eligibility criteria, and furnished required documentation. Deadlines and criteria vary depending on type of aid.
- Be in good standing in accordance with the standards of academic
progress set forth in the College's policy on financial aid (see Financial Aid and Academic Progress section below)
Withdrawal from the College or any other change in enrollment may affect a student's eligibility for financial aid. It is the student's responsibility to verify the effect that any change in enrollment will have on financial aid eligibility. For more information, see the appropriate sections on "dropping courses" or "withdrawal from College" under Academic Policies and Regulations or contact the Financial Aid Office.
Financial Aid and Academic Progress
Colleges and universities are required to establish minimum standards of satisfactory academic progress for students receiving federally funded financial aid. Satisfactory academic progress for financial-aid purposes must consider a standard of academic achievement, a minimum number of course units for which the student has enrolled and a maximum number of terms to complete degree requirements.
Qualitative Standards. To remain eligible to receive federal and institutional financial aid, Moravian College students must achieve the following academic standards: a 1.50 cumulative QPA for up to 11.99 attempted course units; 1.80 after 12 attempted course units; 2.00 after 16 attempted course units. The standard to be applied to a continuing student applying for financial aid for the first time will be determined by the number of course units that the student has scheduled at the time the student first receives financial aid.
Quantitative Standards. To continue receiving federal, state, and institutional financial assistance, a full-time student (enrolled in 3 or more course units per term) must successfully complete a minimum of 6 course units each academic year. A half-time student (enrolled in 1.50-2.75 course units per term) must complete a minimum of 3 course units each academic year to be eligible. Though full- or part-time students are not required to maintain continuous enrollment to remain eligible for financial aid, students returning after a period of time will have their records and eligibility reviewed before financial aid is granted. Work taken in summer session or other special sessions, if granted regular academic credit, may be counted toward the required number of course units in either the preceding or following academic year but not both. Failed courses and course withdrawals do not count as completed courses.
Time Allowed to Complete Degree Requirements. Full-time students are expected to complete degree requirements within a maximum of 10 regular terms. Special sessions (e.g., summer sessions) are not counted in the 10 terms, though special-session courses completed do count toward the 32 units required for graduation and are counted in determining satisfactory academic progress. Some financial-aid programs have an eight-term limit. To graduate in four years (eight terms), a student receiving financial aid must complete four courses each term. Any course withdrawals or failures must be made up in special sessions or, with the permission of the associate provost, by scheduling a fifth course in the regular term(s).
Evaluation of Eligibility. An evaluation of a student's academic standing and progress to determine federal, state, and institutional financial-aid eligibility is made at the end of each academic year. Students who do not meet the standards for minimum satisfactory academic progress will be notified in writing that they will be ineligible for aid for the next academic term. Students who achieve the minimum standards in the next term may petition the director of financial aid to have their aid reinstated for the following term.
Appeals Process. Students may appeal the discontinuation of financial aid if failure to meet the standard was the result of an undue hardship, such as the death of a relative, the student's injury or illness, or other special circumstances. An appeal must be written and submitted to the director of financial aid within three weeks from the date of the student's notification letter and must include evidence that supports the claim of mitigating circumstances. Appeals will be reviewed by the director of financial aid, the vice president for enrollment, and one other member of the administration. If an appeal is granted, the student will receive one semester of probation in which their aid will be reinstated. The student must have achieved satisfactory academic progress by the end of the probationary period; otherwise the student will be ineligible for aid in the following term. The probationary period may be extended if the student, working with the Office of the Provost, has developed a plan to achieve satisfactory academic progress within a specified amount of time. If the appeal is denied, financial aid will be reinstated only after the student achieves the minimum standards.
Students' decisions to withdraw from courses after the term begins may affect their ability to complete at least six courses during the academic year as required by the Financial Aid Academic Progress policy. It is the students' responsibility to contact the Financial Aid Office to verify the effect that any change in courseload will have on financial-aid eligibility.
Student Financial Aid Rights
Students have the right to know:
- What financial assistance is available, including information on all federal, state, and institutional financial-aid programs.
- Deadlines for application for all financial-aid programs.
- The cost of attending the institution and the College's refund policy.
- Criteria used by the institution to select financial-aid recipients.
- How the College determines financial need, including the weight of tuition and fees, room and board, travel, books and supplies, personal and miscellaneous expenses, etc., in any student's budget.
- Resources (such as parental contribution, other financial aid, personal assets, etc.) considered in the calculation of need.
- How much of the student's financial need, as determined by the institution, has been met.
- The breakdown of various programs in the student-aid package. Those dissatisfied with the provisions of the package may request reconsideration of the award.
- What portion of the financial aid must be repaid and what portion is grant aid. If the aid is a loan, students have the right to know the interest rate, the total amount that must be repaid, the repayment procedure, the length of time allowed to repay the loan, and when repayment is to begin.
- How the College determines satisfactory academic progress and what happens if such progress is not made.
Student Financial Aid Responsibilities
It is students' responsibility to:
- Review and consider all information about the College's program of study and attendant requirements before enrolling.
- Complete all application forms accurately and submit them on time to the proper office or agency.
- Complete the application for student financial aid accurately. Errors can result in delays in the delivery of financial aid. Intentional misreporting of information for federal financial aid is a criminal offense and is subject to penalties under the U.S. Criminal Code.
- Submit in full any additional documentation, verification, corrections, or new information requested by either the Financial Aid Office or the agency to which the application is submitted.
- Read and understand all forms before signing them, and retain copies.
- Accept responsibility for all signed agreements.
- Notify loan providers of changes in name, address, or College status.
- Perform the work agreed upon after accepting a work-study award.
- Comply with deadlines for application and reapplication for aid.
- Comply with College refund policies and procedures.
The Financial Aid Office is located in Colonial Hall. 610 861-1330.
Fundraisers may be sponsored only by Moravian College recognized clubs, organizations, and offices. They must be approved by the director of Civic Engagement. Forms are available through e-mailing email@example.com and should be submitted at least one week prior to the event.
The following guidelines apply:
Moravian College Internal Sales, Raffles and Fundraisers: Fundraising forms must be submitted online to the director of Civic Engagement at least one week prior to the anticipated date. Raffles, sales or fundraisers may be used to raise funds for the organization itself, or proceeds may be contributed to a legitimate tax-exempt charitable organization. Advisors, coaches, and sponsors are ineligible for any prizes associated with a raffle sponsored by their organization or team. Members of the organization and their families, however, are eligible for prizes. The drawing must be conducted in a public setting and implemented within an atmosphere of fairness. Prizes must be confined to specific items or gift certificates. Cash prizes will be approved only in special circumstances. Prizes involving any form of alcoholic beverages are not permitted.
The fundraising/sales online form will require a representative from the sponsoring organization to detail the event, this includes but is not limited to: name of the organization and an identified contact, date, place, reason and intended goals. The form is a two-part procedure: the first requires initial notification of the event and needs to be approved. The second part of the process requires the representative to declare how much was raised/sold and how those funds will be donated or utilized.
Outside Vendor Sale of Items: All outside vendors must be sponsored by a recognized club, organization or office to be on campus.
No individual sales or fundraisers are permitted on campus unless prior approval is granted by the Office of Housing and Event Management. Outside vendors are charged $25 a day to be on campus. It is suggested that the campus sponsor receive 20% of the gross sales.
Sales within residence halls must be approved in advance by the Office of Housing and Event Management. Door-to-door sales are not permitted.
Sales in academic or administrative buildings must be restricted to individual contacts (i.e. e-mail or word of mouth) and may not involve any form of sales table or other site.
Sales at special events are not limited to a single group. For an event for which multiple groups or purposes have been approved, items sold by the individual groups must be of a non-competing nature.
Moravian College is committed to providing a campus community in which all members are treated with respect and dignity and which is free from all forms of discrimination and conduct that can be considered harassing, coercive, or disruptive. The College prohibits harassment based upon race, color, sex, religion, ancestry, genetic information, national origin, sexual orientation, gender identity or expression, familial status, marital status, age, veteran status, mental or physical disability, use of guide or support animals and/or mechanical aids, or any other basis protected by applicable federal, state, or local laws. The definition of harassment, including examples, and the College's procedures for responding to such incidents are described more fully in the College's Harassment Policy.
No organization within the institutional community or any of its members shall conduct hazing activities, defined by Pennsylvania law as actions or situations that recklessly or intentionally compromise the mental or physical health of students for the purpose of initiation, admission, or affiliation with the organization. Hazing includes but is not limited to brutality of a physical nature, such as whipping, beating, branding, forced calisthenics, exposure to the elements, forced consumption of any food, liquor, drug, or other substance, or any forced activity that could adversely affect the physical health, safety, or mental health of the student, such as sleep deprivation, exclusion from social contact, actions that could result in embarrassment, or any other activity that could adversely affect the mental health or dignity of the student. For the purpose of this definition, any activity as listed in this definition (though not limited to these) upon which initiation or admission into or affiliation with the organization is directly or indirectly conditioned shall be presumed to be forced activity, the willingness of an individual to participate in such activity notwithstanding.
The institution recognizes the growing epidemic of human immunodeficiency virus (HIV) infection at the global, national, and local levels. It is prudent, therefore, for the institution to adopt policies and practices that presume the possibility of HIV presence.
Specific safeguards are felt to be important for seropositive individuals. These safeguards, listed below, are built primarily around issues of confidentiality and nondiscrimination.
- No student shall be denied enrollment and no individual shall be denied employment on the basis of HIV infection.
- Testing for HIV infection shall not be a requirement of admission or employment.
- Individuals who are HIV infected, whether or not symptomatic, shall not be denied free and unrestricted access to all campus facilities, programs, and events.
- HIV infection shall not be used as a reason to restrict participation in any educational, recreational, social, or athletic activity of the institution.
- Individuals who know that they are HIV infected are encouraged, though not required, to discuss their condition with the health services coordinator for the purpose of proper medical care and follow-up. Any disclosure shall be kept in the strictest confidence in accordance with the maintenance of confidentiality of medical records and will be released only with the express written permission of the seropositive student or employee, unless required by law to be reported.
- No individual shall be denied access to residential housing nor otherwise isolated, restricted, or segregated on the basis of HIV infection.
- The Health Center will be available to provide individuals with medical guidance, supervision, and appropriate referrals for HIV antibody testing. All such involvement with the Health Service as well as any information shared or generated by its guidance will be kept strictly confidential unless required by law to be reported.
- The Health Center must report to local public-health authorities any cases of AIDS meeting the criteria of the surveillance definition of the Centers for Disease Control and Prevention.
- Any individual concerned about HIV or HIV-related issues may seek personal counseling and assistance through the Counseling Center. As with the Health Center, confidentiality shall be strictly protected within statutory limits.
- Any employee having questions regarding HIV infection and its relationship to employment or the workplace may address them to the vice president for human resources. All such questions or concerns shall be kept strictly confidential.
- In accordance with the principle of confidentiality and current medical information, the institution has no obligation to inform co-workers, instructors, roommates, or anyone else of another's HIV status.
- Parents, media, or other persons outside the institutional community seeking information regarding the status of HIV infection on campus or the institution's response to such infection shall be directed to the president of the institution or a designee.
The institution recognizes that, as information about AIDS is updated, periodic changes in the institution's position and practices may be necessary.
Your Moravian College ID card is your legal form of identification for Moravian College. It is important that you treat it like your personal credit cards or driver's license. In order to ensure your protection of the Moravian College ID card, please observe the following:
- The cardholder must be the only person using and possessing the card. You may not send someone with your Moravian College ID card to make purchases or use to access buildings. At point-of-sale registers, your ID photo will appear on the screen when you use your ID card to charge.
- Report your lost or stolen card to Campus Police immediately in order to protect your funds and accounts on the card. The College will not be responsible for any charges or monies missing or added on the Moravian College ID Card if you fail to report your card lost or stolen to Campus Police.
- Students seeking a replacement ID should report to the office with another form of photo ID to obtain a new card. A replacement fee of $10.00 will be assessed for any lost ID card. Cards that are damaged or not working properly may be brought to the Office of Campus Police and will be replaced at no charge, provided that the card replaced is the most recently issued card; if it is not, a fee will be applied.
- If someone else tries to use your Moravian College ID, it will be confiscated by the individual at the point-of-sale and taken to Campus Police. You will be able to claim your ID only from Campus Police.
- Students are expected to carry their student ID card at all times. It is expected that students will present the card to appropriate personnel upon request. Student ID cards are necessary for dining room access, board plan purchases, library use, ARC use, access to computer labs, and access to residence halls. Students may also be asked to produce their cards in the case of a medical problem or other situation in which rapid identification is critical. Similarly, students may be asked to produce their cards in situations involving alleged violations of institutional regulations or of local, state, or federal laws. Campus Police, residence life staff and other institutional personnel may also request to see a student ID card to identify students when assistance is needed and to identify persons who do not belong on campus.
- ID cards are the property of the institution and governed by the regulations of the institution. ID cards are non-transferable; are not allowed to be left unattended in a public place accessible by others; and any misuse of the card by its holder or another party may result in disciplinary action.
Questions and concerns about ID cards should be directed to the Office of Campus Police, 610 861-1421. The office is open 24 hours a day, seven days a week.
The institution is committed to a tolerant, fair-minded, and respectful campus community. Faculty, staff, and students have an ongoing responsibility to avoid using discriminatory language because its use is potentially damaging to others in both work and learning environments. The institution strongly encourages the use of inclusive language in all academic and organizational communication, whether written or spoken. In the diverse campus community, inclusive language reflects an attitude of openness toward others and respect for their life experiences. Inclusive language avoids false assumptions about others and works to overcome barriers between individuals and among communities in such areas as gender, race, class, age, physical differences, ethnicity, religious beliefs, sexual orientation, marital status, and disability.
In accordance with the Higher Education Opportunity Act of 2008, each student living in residence has the option to register with the Student Affairs Office a confidential contact person to be notified in case the student is determined to be missing (students will receive an e-mail annually directing them to a form where they can provide this information); only authorized campus officials and law enforcement officers have access to this information. All students should know that, even if they have not registered a contact person, local law enforcement will be notified if the student is missing; all students under 18 (and not emancipated) should know that their parent or guardian will be notified.
The College may be notified of a missing student through a variety of channels and by any member of the College staff and student body. The person to whom the incident is reported should contact Campus Police immediately. The Department of Campus Police will not delay initiating an investigation into a report of a missing student/person.
AMOS (Accessing Moravian Online Services) is the portal to accessing the college’s network as well as numerous advising and registration tools. Students may access their student account (bill, payments, etc.), course schedules, unofficial transcripts, and other important information through AMOS.
Sometimes, students’ access to AMOS may be blocked for the students’ failure to meet certain administrative obligations on campus in their role as a student. Many offices have the capability of installing a “block” on a student AMOS account. Examples include:
|Academic Affairs||Failure to declare a major (after 14 course units earned towards the degree)|
|Student Accounts||Unpaid balance on student account
Incomplete financial aid documentation
|IT||Failure to register for e2 Campus or submit the "opt out" form|
|Health Center||Incomplete health form documentation or missing immunizations|
|Registrar's Office||Missing final transcript from high school (new first-year students) or previous college (transfer students)|
|Student Affairs||Failure to complete the Alcohol or Sexual Violence Education Program|
If your access to AMOS is blocked you will be restricted from obtaining information regarding registration, grades, and other important information. It is strongly recommended that students log on to AMOS on a daily basis to receive important information in a timely manner.
Sexual misconduct includes sexual harassment, sexual assault, sexual exploitation, intimate partner violence, and stalking as defined in this policy. Moravian College considers all forms of sexual misconduct to be serious offenses, unacceptable within the College or any community. The definitions of these terms, including examples, and the College's procedures for responding to such incidents are described more fully in the College's Sexual Misconduct Policy.
This policy defines acceptable parameters for small animals, such as but not confined to rodents on the campus of Moravian College to protect the safety, health, and well-being of students, faculty, staff, and visitors. Offices and residential halls, as public spaces, are considered “no small animal” zones (with the exception of support and assistance animals as defined by the Service, Support and Assistance Animal Policy.
The Institutional Animal Care and Use Committee (IACUC) understands the unique nature of the owner-pet relationship. Nevertheless, the college is a workplace and residence. The welfare of the entire community must therefore be considered when setting parameters for allowing small animals on campus, as animals have the potential to affect the safety and health of college students and employees, as well as the hygienic and physical condition of the campus.
The following concerns should be considered:
1) Allergies: Small animals, such as rodents used for research, are maintained in tightly controlled environments designed to reduce the impact of unwanted side effects within the college community. These animals are housed in the designated Animal Facility where the ventilation system is under a negative pressure condition. This is critical to ensure allergens do not enter into the common areas in the Hall of Science such as hallways and office spaces. Allergic reactions are a serious concern. The proteins found in a rodent’s dander, skin flakes, saliva and urine can cause an allergic reaction or aggravate asthma symptoms in some people.
2) Contamination to College Research Animals: Within the Animal Facility, frequent bedding changes with good husbandry such as regular cage cleaning, low animal density, and low environmental temperature and humidity are essential. Cages are thoroughly cleaned according to The Guide for the Care and Use of Laboratory Animals that states "effective disinfection can be achieved with wash and rinse water at 143-180 ºF or more.” This reduces toxic or odor-causing gases such as ammonia from building up, since urease-positive bacteria in rodent feces act to break down urea in the urine. Small animals, housed in uncontrolled situations (for example, inappropriate cages in residential spaces or campus offices) are not suitable due to inadequate air circulation and subsequent buildup of ammonia. In these situations, individuals who handle such animals outside of this facility could transmit bacteria and viruses living among these “pets” into the Animal Facility. This could negatively impact the health of animals that represent a great deal of time and effort devoted for teaching and research purposes.
3) Zoonotic disease: This is a disease that can be passed between animals and humans. Viruses, bacteria, parasites, and fungi can cause zoonotic diseases. These diseases are quite common. Scientists estimate that more than 6 out of every 10 infectious diseases in humans are spread from animals. Therefore, small animals may pose a health risk to those who live and work at the college. The Animal Facility houses only research animals. Pets are not permitted. The appropriate husbandry, as described above, is only achieved within the confines of the Animal Facility. Therefore, small animals housed elsewhere, would not be under the same standard of care.
- If a member of the Moravian College community notices a violation of this policy in the residence halls, they must report the violation to a member of the Residence Life Staff. At which point a member of the Student Affairs staff will then inform the resident that the animal must be removed from campus; failure to remove the animal within the deadline may result in Student Conduct.
- If a member of the Moravian College community notices a violation of this policy in any academic space (offices or other common areas), this concern should be reported to the Office of Human Resources and the Institutional Officer of the IACUC. Following notification, the animal must be removed from campus within 24 hours.
This policy is not intended to address circumstances related to the current dog-friendly policy currently in place at Moravian College.
Small aquatic animals that are currently being cared for in the greenhouse of the Collier Hall of Science are exempt from this policy.
This policy was drafted by the Moravian College Institutional Animal Care and Use Committee, Spring 2017
Smoking is prohibited in all campus buildings. Smoking, including vaping, is prohibited inside campus buildings and within five feet of any campus building entrance.
All students attending Moravian College are required to have health insurance. Upon entering the College, students provide health insurance information on the health form. International students can purchase insurance coverage by visiting https://www.collegiaterisk.com/schools/moraviancollege.aspx. For domestic students who do not have health insurance, please contact the Business Office at 610-861-1304.
Students who experience a change in their health insurance during their time as a student are expected to share this update with the Health Center.
The Family Educational Rights and Privacy Act (FERPA) of 1974 and its amendments are federal laws that afford students certain rights with respect to their educational records. Moravian College will maintain the confidentiality of student educational records in accordance with provisions of the Act and will accord all rights under the Act to current and former students of Moravian College who are declared independent.
The full text of the Act is available at the Registrar's Office and the Office of Student Affairs. It also can be accessed at www.ed.gov/policy/gen/guid/fpco/ferpa/index.html.
Much of the text in this section is direct quotation or a paraphrase of the Act's language.
Rights of Inspection
The Family Educational Rights and Privacy Act provides students with the right to inspect and review information contained in their educational records; to challenge the content of those records that students consider to be inaccurate, misleading, or in violation of their privacy or other rights; to a hearing if the outcome of the challenge is unsatisfactory; and to submit explanatory statements for inclusion in their files if they deem the decisions of the hearing panel unacceptable. The registrar has been assigned to coordinate the inspection and review procedures for student educational records, which include admissions, personal, academic, and financial files, and academic, cooperative education, and placement records.
Parent Access to Records
In the case of students considered dependent on a parent or legal guardian, the institution is not required to disclose educational records but may exercise its discretion in doing so. For this purpose, dependent status is determined through declaration of the student as a dependent on the parents' most recent federal income tax return. It is expected that students will communicate with their parents about matters of significance relative to the College experience and their own well-being. However, recognizing the deep concern that parents have for their children, College representatives may initiate communication with parents when serious health, discipline, enrollment, or other matters are at issue.
When students have provided the College with two parent addresses (for example, in the case of divorced or separated parents), the College will send all parent mailings to both parent addresses. A student who wishes to limit mailings to one parent, or who wishes to change a parent's address, must notify the College by filling out a form in the Registrar's Office.
Educational Records: Definition
Educational records are those directly related to students and maintained by Moravian College. They do not include the following:
- Records of instructional, supervisory, and administrative personnel and ancillary educational personnel that are in the sole possession of the creator and are not accessible or revealed to any other individual except a substitute who may temporarily perform the duties of the creator.
- Records of a law-enforcement unit of Moravian College that are maintained separately from educational records, are maintained solely for law-enforcement purposes, and are not disclosed to anyone other than law-enforcement officers (provided that educational records of Moravian College may not be disclosed to the law-enforcement unit by request of the student).
- Records relating to those employed by Moravian College that are made and maintained in the normal course of business, relate exclusively to personnel in their capacity as employees, and are not used for another purpose.
Note: Records of persons employed solely as a consequence of College attendance, e.g., tutors and work-study students, are educational records.
- Records, including student-health records, created and maintained by a physician, psychiatrist, psychologist, or other recognized medical or counseling professional or paraprofessional, to be used solely in connection with the provision of treatment to the student and not disclosed to anyone other than for treatment purposes, provided that records may be disclosed to physicians or professionals of the student's choice.
Note: Treatment in this context does not include remedial education activities or other activities that are part of the program of instruction at Moravian College.
- Records of the institution that contain only information relating to persons after they are no longer students at the institution, e.g., accomplishments of alumni.
- Records of the institution relating to violations of federal, state, or institutional regulations pertaining to alcohol or drugs.
Request for Review
Students wishing to review their educational records must make a written request to the College office that has the record in custody, listing the item(s) to be reviewed. Only those records covered by the Act will be available for review. The items requested shall be made available no later than 45 calendar days following receipt of the written request. A copy of the academic record may be refused if a hold has been placed for non-payment of financial obligations. Copies may be made at the student's expense. The fee for a copy of the educational record is $1 per page, to be remitted at the time a copy is requested. Students have the right to a copy of the educational record when failure to provide a copy would prevent the student from inspecting and reviewing the record, e.g., when distance prevents the student from having ready access to campus.
Limitations on Student Rights
There are some limitations on the rights of students to inspect records. Students have no right of inspection or review of the following items:
- Financial information submitted by parents.
- Confidential letters and recommendations placed in their files prior to January 1, 1975, provided these letters were collected under established policies of confidentiality and were used only for the purpose(s) for which they were specifically collected.
- Confidential letters and recommendations placed in the records after January 1, 1975, to which the student has waived the right of inspection and review and that are related to the student's admission, application for employment or job placement, or receipt of honors.
- Educational records containing information about more than one student; however, in such cases the institution will permit access to that part of the record that pertains only to the requesting student.
Waiver of Student Rights
Students may waive any or all of their rights under FERPA. Moravian College does not require waivers, and no institutional service shall be denied students who fail to supply waivers. However, students who participate in NCAA athletics are required to release their grades for the purpose of determining eligibility.
All waivers must be in writing and signed by the student. Students may waive their right to inspect and review either individual documents (e.g., a letter of recommendation) or classes of documents (e.g., an admissions file). The items or documents to which students have waived the right of access shall be used only for the purpose(s) for which they were collected. If used for other purposes, the waivers shall be void and the documents may be inspected by the student. The student may revoke the waiver in writing, but revocation does not establish the right to inspect and review documents collected while the waiver was in force.
No person outside Moravian College shall have access to nor shall the College disclose any personally identifiable information from any student's educational records without written consent of the student. Consent must specify the records to be released, the purpose of the disclosure, and the party or class of parties to whom disclosure may be made. Consent must be signed and dated by the student.
Exceptions to Consent Policy
Moravian College reserves the right, as allowed under FERPA, to disclose educational records or components thereof without written consent to:
- Personnel within the College who demonstrate a need to know and who act in the student's educational interest, including faculty, administration, clerical, and professional employees, and other persons who manage student records.
- Officials of other institutions in which the student seeks to enroll, on the condition that the College makes a reasonable attempt to inform the student of the disclosure. In most instances, if the student initiated the request to transfer, a permission to transfer educational records is explicit in the request.
- Officials of other schools in which the student is currently enrolled.
- Persons or organizations providing student financial aid in order to determine the amount, eligibility, or conditions of an award and to enforce the terms of an award.
- Accrediting organizations carrying out their functions.
- Authorized representatives of the comptroller-general of the United States, the secretary of the U.S. Department of Education, and state educational authorities, for information necessary for audit and evaluation of federal or state-sponsored programs.
- State and federal officials to whom disclosure is required by state statute adopted prior to November 19, 1974.
- Organizations conducting studies to develop, validate, and administer predictive tests, to administer student-aid programs, or to improve instruction, so long as there is no further external disclosure of personally identifiable information and the information is destroyed when no longer necessary for the project.
- Parents of dependent students who have established that student's status as a dependent according to Internal Revenue Code of 1954, Section 152 (as amended). This requires a certified copy of the parents' most recent federal income tax return.
- Persons in compliance with a judicial order or a lawfully issued subpoena if reasonable effort is made to notify the student.
- Appropriate persons in a health or safety emergency, so long as there is a serious threat to the student or others, the knowledge of the information is necessary to meet the emergency, time is of the essence, and the persons to whom the information is disclosed are in a position to deal with the emergency.
Institutional Record of Disclosure
Moravian College will keep a written record of all such exceptional disclosures, and the student has the right to inspect such records, which will include the names of parties or agencies to whom disclosure was made, the legitimate reason for the disclosure, and the date of disclosure. No record of disclosure shall be required for those requests made by students for their own use, those disclosures made with a student's written consent, those made to Moravian College officials, or those specified as directory information.
Disclosure of Educational Record Information
Moravian College will obtain written consent from students before disclosing any personally identifiable information from their educational record (with exceptions as noted under Exceptions to Consent Policy). Such written consent for disclosure must specify the records to be released, state the purpose of the disclosure, identify the party or class of parties to whom disclosure may be made, and be signed and dated by the student. All such consents shall be maintained in the student's educational record.
In accordance with the provisions of FERPA and at its own discretion, Moravian College may provide directory information to include: student name, address, e-mail address, telephone number, date and place of birth, major field of study, photographs, dates of attendance, enrollment status, degrees and awards received, the most recent previous educational agency or institution attended by the student, participation in officially recognized activities and sports, and/or weight and height of members of athletic teams. Students may withhold directory information by notifying the vice president for student affairs in writing 10 or more class days prior to the first scheduled day of the term. All written requests for non-disclosure will be honored by the College for one academic year if submitted prior to fall term and the subsequent term if submitted prior to spring term. Authorization to withhold directory information must be renewed each fall.
Challenge of Content of Educational Records
Students who believe their educational records contain information that is inaccurate or misleading or that otherwise violates their privacy or other rights may discuss their concerns informally with the associate provost. If the dean agrees with the student's request, the appropriate records shall be amended and the student shall be notified in writing of the amendment(s). If the dean disagrees, the student must be notified by the dean within 15 calendar days that the records will not be amended and that the student has the right to a hearing on the matter.
A request for a formal hearing must be made in writing within 30 calendar days from the mailing of the notice from the dean. Within 30 days of receipt of the written request, the dean shall inform the student of the date, time, and place of the hearing. The student shall be afforded a full and fair opportunity to present evidence relevant to the issue(s) raised. The student may be assisted or represented at the hearing by one or more persons, including an attorney (at the student's expense). The hearing may be conducted by any party, including an official of Moravian College, so long as the person does not have a direct interest in its outcome. The panel that adjudicates such challenges is made up of the provost and dean of the faculty, the vice president for student affairs, and the director of learning services. The hearing panel shall base its decision solely on the evidence presented at the hearing. Its decision shall be final and in writing, summarizing the evidence and stating the reasons for the decision. The written report shall be mailed to the student and any other concerned party within 30 calendar days of the hearing.
If the panel determines that the information at issue is inaccurate, misleading, or a violation of privacy or other rights, the student's record shall be amended in accordance with the decision and the student so informed in writing. If the decision is unsatisfactory to the student, a statement(s) commenting on the information in the record or setting forth any reason for disagreeing with the decision may be placed by the student in the educational record. The statement(s) shall be maintained as part of the record and released whenever the record in question is disclosed to an authorized party.
Note: Rights of challenge cannot be used to question substantive educational judgments that are correctly recorded (e.g., course grades with which the student disagrees).
Students who believe that the adjudication of their challenge was unfair or not in keeping with the provisions of FERPA may request, in writing, assistance from the president of Moravian College to aid them in filing a complaint with the Family Policy and Regulations Office, U.S. Department of Education, Room 1087, 400 Maryland Avenue S.W., Washington, D.C. 20202.
Notification of Parents
Amendments made in 1998 to the basic FERPA legislation provide for the notification of alcohol and drug policy violations to parents when institutional processes have established responsibility for such violations to their child or children. Moravian College endorses this policy revision and will, in general, notify parents about such offenses.
Challenge of Institutional Non-Compliance
Students may file complaints in writing concerning alleged failure of the institution to comply with FERPA to the Family Policy Compliance Office, U.S. Department of Education, 600 Independence Avenue S.W., Washington, D.C. 20202-4605.
Destruction of Records
Once a student has requested access to educational records, these records shall not be destroyed until inspection and review have been provided. The following items shall not be destroyed or removed from the record: (1) explanatory statements placed in the record by the student (see the section on Challenge of Content of Educational Records, above); and (2) records of disclosure and requests for disclosure. Moravian College reserves the right to destroy information contained in student records and files when the information on file is no longer valid or useful (e.g., letters of recommendation once they have been used for their original purpose).
Moravian College and Moravian Theological Seminary are concerned about and have a responsibility with regard to students who present a danger to themselves or to others by reason of suicide threats or plans; threats, plans, or attempts to harm others; or other dangerous behaviors.
The institution's process requires it to secure evidence that any student who exhibits these behaviors is no longer a danger to themselves or to others prior to allowing them to return to residence and/or to class. In such instances, the appropriate division administrator (vice president for students affairs/dean of students or, for the Seminary, Office of the Seminary Dean) or designee may impose an interim suspension from residence (when applicable) or from the institution, depending on the nature and location of the behavior, while such a determination is made.
The evidence required to lift an interim suspension may be produced through documentation or through a campus hearing.
If the student chooses to produce documentation, they will be permitted to return to residence and/or to class only after an evaluation is conducted by a licensed off-campus mental-health professional (preferably a psychologist or psychiatrist) and a judgment is presented in writing to the institution, stating that the student is no longer a danger to themselves or to others. In addition to the external evaluation, the institution reserves the right, at the discretion of the presiding administrator (see above), to have an internal evaluation performed by the Moravian College Counseling Center prior to a student's return to campus in order to review outside documentation, assess the student, and report these findings to that administrator. Both the external and internal assessments are subject to review by the presiding administrator or designee, in consultation with other offices, if appropriate. A return to residence and/or to class may be subject to specified conditions.