Student Handbook

University Policies

The University has established a variety of regulations, policies, and procedures to ensure the proper operation of the institution and achievement of its goals. Many of these policies are located on the University's Institutional Policies page. Below you will find information about policies specific to students that are not currently available on the Institutional Policies page. Students should read and become familiar with all University policies, as they may be held accountable for violations of any and all policies.

The Financial Aid Office is here to support you! Visit our website for key information about your financial aid, and stay updated on your current status by logging into AMOS. Simply click the Financial Aid button under the Current Students tab.

Important Reminders:

Have questions? Email us at finaid@moravian.edu–we're happy to help!

Recognized Student Organizations (RSOs) are prohibited from hosting activities using crowdfunding platforms such as GoFundMe or Facebook, or utilizing mobile wallets such as Venmo or CashApp for organization business. Additional examples include PayPal, Square, and Kickstarter. Sale proceeds, donations, or dues, may not be channeled through an individual's personal account (Venmo, PayPal, bank accounts). Use of campus names, registered trademarks, or campus/team logos in conjunction with crowdsourcing is prohibited.

The use of cash collection and CrowdChange for events in which an RSO needs to register or is selling merchandise is permitted.

  • Cash donations: Work with the RSO advisor and the Office of Campus Life to determine the best way to collect and deposit cash.
  • Credit card option: To offer credit cards as a payment option, RSOs should use CrowdChange. New users should create an account using their Moravian email address or club email account and work with the Office of Campus Life.
    • Once a month, the Business Office will transfer funds into RSO budget lines. Fraternities and sororities with access to approved financial accounts connected to a national organization should connect with the Office of Campus Life.

RSOs should submit their fundraising or donation drive request at least 2 weeks prior to the event. 

A staff member from the Office of Campus Life will review the request and contact the designated representatives from the RSO regarding the status of the event.

Accountability

RSOs that fail to adhere to the policy will be referred to the Student Organization Code of Conduct.

Prohibited Fundraisers

There are many appropriate ways to raise funds and goods. Examples include: hosting a 5K, hosting a sports tournament (eg: cornhole, kickball), running a t-shirt drive, selling merchandise, hosting a themed dinner, and working with a non-profit to host a materials or food drive. The Office of Campus Life is able to assist RSOs in brainstorming unique fundraisers to meet the needs of the organization. RSOs interested in collecting items for community organizations must contact the organization prior to collection of items and should also receive approval from the Office of Campus Life.

Fundraisers or philanthropy events involving games of chance - such as raffles, lotteries, bingo for money, casino nights, or any other activity where the outcome relies on luck rather than skill - are prohibited.

Fundraisers and philanthropy events may not promote violence or harm to one's body. Events that involve eating contests, objects or substances being thrown at, poured on, attached to, or otherwise applied to people or property are not permitted. Examples may include but are not limited to the following: pieing, pelting, dunking, painting, hair dyeing, shaving, car bashes, hot dog eating contests, etc. In addition, individuals or groups may not be auctioned for "services" or a "date." The activities listed above raise serious concerns, as sponsors cannot assess the intentions of organizations and participants.

In addition to this policy, RSOs must also be in compliance with the institutional Fundraising and Sales Policy.

AMOS (Accessing Moravian Online Services) is the portal for accessing the University's network as well as numerous advising and registration tools. Students may access their student account (bill, payments, etc.), course schedules, unofficial transcripts, and other important information through AMOS. 

Sometimes, students’ access to AMOS may be blocked for the students’ failure to meet certain administrative obligations on campus in their role as a student. Additionally, students' access to other network resources (including but not limited to the wireless network, Canvas, and applications accessed through login.moravian.edu) may also be blocked.

Many offices have the capability of installing a Hold (block) and/or Warning Indicator on a student AMOS account.

Examples include:

Student Accounts Hold or WarningUnpaid balance on student account
Incomplete financial aid documentation
Health Services HoldIncomplete new student onboarding requirement(s)
Registrar's Office HoldMissing final transcript from high school (new first-year students) or previous college or university (transfer students)
Failure to declare a major (after 14 course units earned towards the degree)
Reeves Library HoldFailure to return library materials from previous semester

If your access to AMOS is on Hold you will be restricted from obtaining information regarding registration, grades, and other important information. It is strongly recommended that students log on to AMOS on a daily basis to receive important information in a timely manner.

Moravian University is committed to the well-being of all students. The University recognizes that students may at times need to take a leave of absence for medical, personal, and/or mental health reasons. Students intending to take a voluntary leave of absence should follow the procedures published in the Academic Catalog.

In rare circumstances, the University may exercise its authority to initiate an involuntary leave of absence. An involuntary leave of absence is administrative and non-disciplinary in nature and distinct from an academic dismissal or a disciplinary suspension or expulsion resulting from a violation of the Student Code of Conduct.

The University prohibits discrimination in educational programs and activities on the basis of disability or any other characteristic protected by policy and/or applicable law. The University provides a range of resources, support services, and reasonable accommodations for otherwise qualified students experiencing medical, personal, or mental health concerns with the goal of promoting their participation in the University’s educational programs, including providing assistance to reduce disruptive or concerning behavior. The University will provide reasonable accommodations when requested and with appropriate documentation, consistent with its accommodation policies. Learn more here.

Criteria for Consideration of an Involuntary Leave of Absence

Students may be considered for an involuntary leave of absence in the following circumstances and based upon an individualized assessment:

  • When current medical knowledge/documentation and/or the best available objective evidence indicates that the student poses a legitimate risk to their own safety;
  • When current medical knowledge/documentation and/or the best available objective evidence indicates that the student poses a direct threat to others, including any member of the University community1; and
  • When a student is unable or unwilling to carry out self-care obligations necessary to participate in their educational programs and activities.

The above determinations will not be based on speculation, stereotypes, or generalizations about individuals with disabilities or other protected characteristics.

Students whose behavior severely disrupts the University environment or is violent or threatening towards others will be subject to the procedures outlined in the Student Code of Conduct. This includes the potential imposition of interim restrictions pending the outcome of the case.

Reasonable Supports, Modifications, and Accommodations:

Information indicating that the criteria for an involuntary leave of absence may exist will initially be brought to the Student SHARE and/or Threat Assessment Teams2. Both teams engage in objective and individualized risk assessments and work closely with the student to consider the nature and severity of risk, probability of harm, and whether the risk can be mitigated by a student’s willingness to modify their behavior and/or reasonable modifications of policies, practices, or procedures.

If the Threat Assessment Team determines that reasonable supports, modifications, and accommodations would mitigate the risk and/or ability of the student to care for themselves in a way that enables the student to continue pursuing their education safely, an involuntary leave of absence will not be imposed. Conditions for continued enrollment/safety may be implemented to ensure that the reasonable modifications are effective. If a student does not comply with those conditions, the involuntary leave of absence may proceed and/or the student may be referred to the Student Conduct Process for Failure to Comply.

Involuntary Leave of Absence Process

Determination of a significant risk to an individual or the University community requires an objective and individualized assessment. This assessment provides the University with an objective risk measurement and the ability to consider any reasonable modifications that would sufficiently mitigate the risk. The assessment must be based on reasonable professional judgment that relies on the most current knowledge and/or on the best available objective evidence. The Office of Disability and Accommodations will also be consulted to determine whether reasonable modifications/accommodations or the provision of auxiliary aids or services may reduce the risk and/or address the behavior while allowing the student to continue their academic progress. In addition to any individualized assessment under this policy, the University will consider any opinions and recommendations of the student’s treating physician or mental health professional, if available, along with the opinions and recommendations of the internal or external healthcare professionals consulted by the University. The University will encourage the student to provide all information that the student believes is relevant to the determination. The University respects the student’s privacy and expects the student to provide a medical release for access to the student’s medical and mental health records only as reasonably necessary to complete the individualized assessment.

In addition to information from the student’s medical and mental health records, the University may require the student to sign a mutual release of information allowing the exchange of information between the University and any external individual or agency conducting an assessment at the University's request. This release will allow the University to share relevant information from the student’s education record that would enhance the assessor’s ability to conduct a thorough assessment (e.g., incident reports, SHARE or Threat Assessment Team referrals and notes). The release will also allow the assessor to provide the assessment results to the University.

A student who does not complete the assessment in accordance with these standards and procedures, and/or fails to give permission for a mutual exchange of information may be referred to the Student Conduct process for Failure to Comply.

The Threat Assessment Team will determine whether the criteria for an involuntary leave of absence have been met and whether the risks can be mitigated by reasonable modifications of policies, practices, or procedures. If the Team determines that the risks cannot be mitigated, the Team will impose an involuntary leave of absence.

If an involuntary leave of absence is imposed, the student will receive a written notice of the decision which will include:

  • The rationale for the decision;
  • The required length of the leave;
  • When the student may be eligible to return;
  • The process for obtaining approval to return;
  • Any conditions the student must satisfy to be eligible for return; and
  • The process for reconsidering the decision to invoke an involuntary leave of absence.

During their involuntary leave of absence, students may submit new information reasonably likely to change the outcome of the University’s decision to communitywellness@moravian.edu and request the team reconsider its decision in light of that new information.

Given the health and safety concerns inherent in issuing an involuntary leave of absence, the leave will remain in effect while any request for reconsideration is being reviewed. The leave will be removed only if the team determines, after review, that it should be modified or overturned.

Returning From an Involuntary Leave of Absence 

A student who wishes to return to the University following an involuntary leave of absence may only do so once they have complied with and successfully completed the conditions outlined in writing to the student at the time of leave. The leave letter will also include instructions about the return process. The Threat Assessment Team will determine, through an objective and individualized assessment, whether the conditions have been met and whether any ongoing conditions or support may be required once the student returns.

Questions about this policy and its interpretation should be directed to communitywellness@moravian.edu

1. Conduct that threatens or endangers others may be addressed through the student conduct process, the involuntary leave process, or both, depending on the nature of the conduct, the presence of significant health or safety concerns, and the University’s assessment of the appropriate response under applicable policy.

2. Although we only refer to the Threat Assessment Team in subsequent sections, either the Student SHARE or the Threat Assessment Team may be utilized depending upon the particular facts and circumstances.

Policy approved September 1, 2026 by University Council, effective immediately.

Moravian University undergraduate students, full time graduate students (9 or more credits), and International students are required to have health insurance. If you do not currently have health insurance, there is the option to enroll and purchase coverage.

Learn more by clicking here including step by step instructions on how to waive or enroll in coverage, insurance plan details, billing procedures, and more.

The Family Educational Rights and Privacy Act (FERPA) of 1974 and its amendments are federal laws that afford students certain rights with respect to their educational records. The University's full policy on student records can be reviewed here.